Submit the Right Record and Keep the Original
DePaul immunization records are submitted through Med+Proctor and reviewed for university compliance. Campus Connect shows whether requirements are satisfied, but it is not a permanent medical-record download service.
Follow this guide to check requirements, upload readable documentation, complete the official form, clear an incomplete status, request an exemption and recover an original record from Illinois Vax Verify, a provider, pharmacy or previous school.
Med+Proctor through DePaul’s official route.
💉 Immunization Record Tools
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Campus Connect → Your Records → Immunization Status.
Five to seven business days.
Optional under current university guidance.
Keep your own copy before uploading.
DePaul submission, status and medical records are different
Upload an official vaccine history, titer report, translated foreign record or completed DePaul form through Med+Proctor.
Campus Connect shows whether the university marked each requirement complete, incomplete, pending or exempt.
The permanent source document remains with the doctor, pharmacy, school, registry, employer or military record holder.
Who must provide immunization proof?
DePaul’s catalog states that students born on or after January 1, 1957 who attend a university campus location must provide the required proof. Students may be blocked from registration for subsequent terms when documentation is not provided.
| Situation | What to do | Important detail |
|---|---|---|
| In-person student | Submit the required vaccination documentation. | Complete the process before a future-term registration hold becomes urgent. |
| Hybrid or flex student | Follow the on-campus requirement. | DePaul says hybrid and flex courses do not qualify for an online-only exemption. |
| Fully online student | A distance-learning exemption may be applied. | The exemption is term-based and does not allow campus attendance. |
| Faculty or staff taking classes | Submit records when attending classes in person. | Employee status does not replace student compliance. |
| Returning or readmitted student | Check Campus Connect instead of assuming an old status remains valid. | A gap in enrollment, readmission or campus housing can require documentation. |
| Student admitted before Winter 2006 | Ask OneDePaul whether the historical exception applies. | Continuous enrollment may matter; later gaps or readmission can change the result. |
How to submit DePaul immunization records
Which vaccines must the record show?
| Requirement | Current rule | Upload check |
|---|---|---|
| Tetanus, diphtheria and pertussis | Three doses of DTP, DTaP, DT, Td or Tdap; at least one must be Tdap; the latest dose must be within the past 10 years. | Confirm all three dates and make sure one product is specifically identified as Tdap. |
| Measles | Two doses on or after the first birthday and at least 28 days apart. | Use MMR or disease-specific entries with full dates, or a positive measles titer. |
| Mumps | Two doses on or after the first birthday and at least 28 days apart. | Verify that the record clearly identifies MMR or mumps and shows both dates. |
| Rubella | Two doses on or after the first birthday and at least 28 days apart. | Use qualifying vaccine dates or a positive rubella laboratory report. |
| MMR historical date rule | The official form says neither qualifying dose can be dated before 1968. | Check older handwritten and international records carefully. |
| Meningococcal conjugate | Students under age 22 need one dose administered on or after the 16th birthday. | Confirm the product is meningococcal conjugate or MenACWY. MenB is not accepted. |
| COVID-19 | No longer required by DePaul. | Students may still submit documentation voluntarily. |
Option A or Option B on the DePaul form?
- Complete the student-information section.
- Sign and date the authorization.
- Attach records proving every required vaccination.
- Skip the provider vaccine grid in Option B.
- Upload the signed form and supporting pages together.
- Complete the student-information section.
- Take the form to a physician or healthcare provider.
- Provider enters the vaccine type and full date.
- Provider prints or stamps the name and phone number.
- Provider signs and dates the verification.
Student section
Provider section
What can be uploaded to Med+Proctor?
| Source | When it helps | Quality check |
|---|---|---|
| Childhood immunization record | The pediatric record contains all required vaccinations. | Student identity, full dates and record source must be readable. |
| Previous school or university | Documentation was previously submitted for attendance. | Request the health or immunization record, not only an academic transcript. |
| Doctor, clinic or hospital | The provider administered or documented required vaccines. | Use a provider-generated history showing vaccine names and complete dates. |
| Pharmacy | A pharmacy administered Tdap, meningococcal or another adult vaccination. | Request a vaccination history rather than a receipt or prescription list. |
| International Certificate of Vaccination | Vaccines were received outside the United States. | Include a certified English translation when required. |
| Laboratory report | Measles, mumps or rubella vaccine dates cannot be documented. | The actual report must show a positive result for each disease used. |
File-readiness checklist
What does the Campus Connect status mean?
| Status | Likely meaning | Next action |
|---|---|---|
| Pending | The document has not completed the review process. | Allow the stated five to seven business days. |
| Incomplete | A dose, date, titer, translation, provider signature or other item is missing. | Read the grid requirement-by-requirement and upload only the missing evidence. |
| Complete | The university has marked the general immunization requirement satisfied. | Save evidence of the status and retain the original medical documents. |
| Exempt | A medical, religious or distance-learning exemption has been applied. | Check its duration and any campus or outbreak limitations. |
| Hold still active | Review or system updating may not be complete, or another item remains missing. | Wait through the review period, then contact OneDePaul with the submission date. |
Where can you get the original immunization record?
DePaul’s FAQ states that the university does not re-release submitted immunization records. Campus Connect may display compliance, but students should recover the original source document elsewhere.
| Source | What it provides | What to request |
|---|---|---|
| Campus Connect | DePaul immunization compliance status. | Open Your Records → Immunization Status. |
| Med+Proctor | Submission and review-platform support. | Upload confirmation, rejection reason or account assistance. |
| Doctor or clinic | Original medical immunization history. | A complete signed or provider-generated vaccine record. |
| Pharmacy | Vaccinations administered within that pharmacy system. | Complete vaccine-administration history. |
| Previous school | Health records submitted for earlier attendance. | The immunization or student-health record. |
| Illinois Vax Verify | Immunizations available in the Illinois I-CARE registry. | Access the resident portal and save the available record. |
| Military or employer | Vaccinations documented for service or occupational compliance. | Complete service or employee-health immunization history. |
How to use Illinois Vax Verify
Vax Verify is the resident-facing route for immunization information stored in Illinois I-CARE. It may help when a provider has closed or the student needs an original downloadable record.
How to rebuild a lost vaccination history
When MMR titers can be used
| Requirement | Titer accepted? | Required evidence |
|---|---|---|
| Measles | Yes, when positive. | Laboratory report showing a positive measles result. |
| Mumps | Yes, when positive. | Laboratory report showing a positive mumps result. |
| Rubella | Yes, when positive. | Laboratory report showing a positive rubella result. |
| Tetanus, diphtheria and pertussis | No. | Documented qualifying vaccine doses. |
| Meningococcal conjugate | Not listed as an alternative. | Qualifying conjugate vaccine dose when required. |
Medical, religious and distance-learning exemptions
| Exemption | Required information | Important limitation |
|---|---|---|
| Medical | DePaul form plus a signed and dated physician statement identifying the specific vaccine, contraindicating condition and probable duration. | The exemption ends when the medical condition later permits vaccination. |
| Pregnancy | Written physician certification supporting a temporary exemption where applicable. | The exemption may cover only specified vaccines and a limited period. |
| Approved Td schedule | Documentation that the student is following an approved schedule for necessary Td doses. | Temporary only for the duration of the approved schedule. |
| Religious | A signed student statement naming the vaccine and explaining the specific religious belief that conflicts with it. | General philosophical or moral reluctance is not sufficient. |
| Distance learning | Enrollment only in qualifying online courses. | No campus attendance; hybrid, flex and in-person courses do not qualify. |
Fields on the medical and religious forms
General DePaul compliance may not clear a clinical placement
Nursing, speech-language pathology and other health-related programs can have additional health requirements, separate deadlines, titers, background checks, drug screening, CPR certification and program-specific upload systems.
Managed through Med+Proctor and Campus Connect for DePaul’s institution-wide immunization compliance.
Managed by the academic program and clinical-placement process, with separate documentation and deadlines.
Check both systems. A “complete” general university status does not automatically prove clinical eligibility.
Fix a Med+Proctor or DePaul upload error
Escalation order
Who can discuss an incomplete student status?
DePaul says FERPA and privacy rules generally require the student to review the immunization grid or contact OneDePaul about missing requirements.
DePaul does not ordinarily re-release the submitted medical files. Former students should recover records from the original source or Illinois registry.
Where can a DePaul student get missing documentation?
Best when the provider already holds the record, can complete the form or can order an appropriate MMR titer.
DePaul’s FAQ lists 1150 West Fullerton Avenue and 773-549-7757. Vaccine charges apply.
Ask about product availability, cost, insurance billing and whether the location will provide complete administration documentation.
Who should you contact?
| Issue | Contact | Prepare first |
|---|---|---|
| Med+Proctor account or upload problem | help@medproctor.com or in-account chat. | DePaul email, submission date, browser, file type and screenshot. |
| Campus Connect status or registration hold | OneDePaul at 312-362-8610 or dpcl@depaul.edu. | Student number, status screenshot and upload date. |
| Persistent technical submission error | URsupport@depaul.edu | Error screenshot and exact failed step. |
| Fax fallback | 312-476-3200 | Full name, date of birth and/or student ID on every page. |
| Missing original Illinois record | IDPH Vax Verify, provider, pharmacy or previous school. | Legal identity, residential address, former names and vaccination locations. |
| Clinical-program compliance | The nursing, SLP or other program office. | Cohort, placement deadline and program-specific checklist. |
Recover the source record before uploading
Use this route for vaccines available through Illinois I-CARE, Vax Verify, providers, schools and the official IDPH fallback request.
COVID-19 proof is optional at DePaul, but this guide can help recover a provider, pharmacy or registry copy for personal use.
Before sending the record to Med+Proctor
DePaul immunization records FAQs
How do I submit immunization records to DePaul?
Open Campus Connect and select Your Records, then Immunization Status. Admitted students can use Next Steps, then Immunization Status. Follow the official route to Med+Proctor, register with the DePaul student email address and upload an acceptable record or completed DePaul form.
Can I download my original immunization records from DePaul?
DePaul states that it does not ordinarily re-release immunization documentation submitted to the university. Campus Connect can show compliance status, but the original record should be requested from a provider, pharmacy, previous school, employer, military system or Illinois Vax Verify.
What immunizations does DePaul require?
Current DePaul guidance requires three tetanus, diphtheria and pertussis doses with at least one Tdap and the latest qualifying dose within 10 years; two measles, mumps and rubella doses meeting age and spacing rules; and meningococcal conjugate for students under 22 when administered on or after the 16th birthday.
Does DePaul require a COVID-19 vaccine?
DePaul’s current requirements page says COVID-19 vaccination is no longer required. Students may still submit COVID-19 documentation voluntarily.
How long does DePaul take to review immunization documents?
DePaul says new immunization submissions, including medical and religious exemption requests, generally take five to seven business days to review.
Does DePaul accept antibody titers?
Positive laboratory titers may be accepted for measles, mumps and rubella when the full lab report shows a positive result for each disease. Equivocal or negative results are not accepted as proof of immunity. Titers are not accepted for the tetanus, diphtheria and pertussis requirement.
Do fully online DePaul students need immunization records?
Students enrolled only in qualifying online courses may receive a distance-learning exemption. The exemption is term-based, does not permit campus attendance and does not apply to in-person, hybrid or flex courses.
What documents can be submitted to DePaul?
DePaul lists childhood records, records from previously attended schools, clinical or hospital records and International Certificates of Vaccination as possible documentation. Records must be in English or accompanied by a certified translation.
What should I do when my Med+Proctor upload fails?
Confirm that the file is no larger than 4 MB and uses GIF, JPG, PDF, PNG or TIF format. Try a desktop or laptop, disable pop-up blocking and use an updated browser. Contact Med+Proctor or DePaul support if the problem continues.
How can a former DePaul student recover immunization records?
Former students should request records from their original providers, pharmacies, previous schools, employers, military record systems or Illinois Vax Verify. Campus Connect may still display compliance status when BlueKey access remains available.