Find, Print and Repair Your Wisconsin Shot History
Wisconsin vaccination records online are available through the public Wisconsin Immunization Registry search when the person’s name, birth date and one accepted identifier match WIR.
This guide explains the exact search fields, what each error means, how to unlock a restricted record, add an old or missing dose, request third-party delivery and prepare school or child-care proof.
Wisconsin Immunization Registry, commonly called WIR.
Individuals and parents or legal guardians.
Name, date of birth and one matching identifier.
Review and print the available immunization history.
Which Wisconsin record method should you use?
Use public WIR access when you have the legal first name, last name, birth date and either Social Security number, Medicaid ID or Health Care Member ID stored in the record.
Contact the provider, pharmacy, local health department or school that holds the source record. Use form F-02487 when a record is locked or must be sent to another person or organization.
What information does WIR require?
| Search field | What to enter | Common matching problem | Safer troubleshooting step |
|---|---|---|---|
| First and last name | The name stored in the WIR profile. | Maiden name, previous surname, suffix, hyphen or spelling difference. | Compare the name with the provider or insurance profile. |
| Birth date | Month, day and four-digit year in MM/DD/YYYY format. | Transposed month and day or an incorrect provider entry. | Confirm the date with the provider before requesting correction. |
| Social Security number | The person’s accurate SSN when it is stored in WIR. | WIR may have no SSN or an incorrect SSN indicator. | Use another accepted identifier or ask which field is missing. |
| Medicaid ID | The Medicaid identifier associated with the record. | An old or replacement number may be stored. | Check current and former program documents. |
| Health Care Member ID | The member identifier held by the provider or health plan. | The current insurance number may differ from the stored number. | Ask the provider which member profile was used. |
How to get Wisconsin vaccination records online
What the WIR result does—and does not—prove
Shows vaccinations submitted to or added in the Wisconsin registry.
The public result may list vaccinations WIR evaluates as recommended or upcoming.
The Print option creates a record that can be supplied to many receiving organizations.
Why a FERPA notification may appear
The WIR help documentation says public access may display a FERPA release notification before showing a matched record. Read and follow that screen; it does not automatically mean the record search failed.
Why WIR cannot find the vaccination record
Use this recovery order
“Possible match found but no Social Security number”
This message can mean WIR found a likely person but cannot complete public access using the information stored in that profile.
Ask the provider to verify the person’s identity and add or correct the appropriate WIR identifier.
Use this route when the original provider is unavailable or the record requires local assistance.
Ask whether staff can identify the missing-field or duplicate-record problem.
How to unlock a Wisconsin immunization record
The most common reason for a lock is that the individual or parent previously opted out or asked a provider not to share the record through WIR. A locked profile can prevent providers from viewing the record or adding new vaccinations.
Contact that provider and ask it to follow the WIR unlocking procedure.
Complete and sign the WIR Record Release Authorization and return it to the Help Desk.
Request, unlock or send a WIR record
Use the WIR Record Release Authorization when the record must be unlocked, released to you or sent to a named person, school, employer, healthcare provider or other organization.
Client-information fields
Receiving-person or organization fields
Delivery and release-purpose choices
Select the delivery route and make sure the destination belongs to the intended recipient.
The form allows the requester to choose later access through the WIR website after unlocking.
Choices include medical care, school or child care, employment, or another stated reason.
WIR Help Desk
201 E. Washington Ave., Room G100
Madison, WI 53703
Form email: dhswirhelp@wisconsin.gov
Fax: 608-267-9493
Phone: 608-266-9691
Who can correct personal information in WIR?
| Incorrect information | First contact | What may happen |
|---|---|---|
| Name, address or other demographic detail | Wisconsin vaccinating provider or local health department. | Authorized staff verify the identity and update the WIR profile. |
| Editable birth date | Provider or local health department. | Staff can correct the date after reviewing supporting documentation. |
| Birth date linked to Wisconsin Vital Records | WIR Help Desk. | WIR may verify the date against the state birth record. |
| State birth record itself is wrong | Wisconsin Vital Records. | The birth record must be amended before the corrected information flows to WIR. |
| Incorrect or duplicate SSN field | WIR Help Desk and provider. | The Help Desk can clear the stored indicator so an authorized provider can enter the correct value. |
How to add or remove a vaccination correctly
| Problem | Who should act | What to provide | What to request |
|---|---|---|---|
| Wisconsin dose is missing | The provider or pharmacy that administered it. | Vaccine, approximate date, location and receipt or portal evidence. | Ask the source to report or correct the WIR entry. |
| Old or out-of-state dose is missing | A Wisconsin provider or local health department. | Official paper, digital, provider or state-registry proof. | Ask whether it can be added as a historical immunization. |
| A dose appears that was never received | Provider, local health department or WIR Help Desk. | The incorrect vaccine and date shown. | Identify the organization that owns the entry and have it correct the source. |
| Vaccinations are split between profiles | Provider and WIR Help Desk. | Former names, birth date, providers and identity fields used. | Ask for duplicate-record review or merge guidance. |
Recover childhood vaccinations from before WIR
Wisconsin’s electronic registry was created in 1999. Earlier childhood vaccinations may remain only in paper records unless a provider later entered them.
Use the correct Wisconsin record and deadline
| Situation | Document | Published deadline | Family action |
|---|---|---|---|
| Public or private school | Student Immunization Record, F-04020L, supported by accurate vaccine dates. | Written evidence within 30 school days after admission. | Use WIR or provider records to complete the current form. |
| Child-care center | Child Care Immunization Record, F-44192. | Within 30 school days, described as six calendar weeks. | Enter all dose dates and complete the compliance or waiver section. |
| Summer camp | WIR printout or camp-specific form. | Set by the camp. | Ask whether a complete WIR printout is sufficient. |
| College or clinical program | WIR history plus the institution’s own health-clearance form. | Set by the institution. | Ask whether titers, provider signatures or uploaded PDFs are required. |
Student Immunization Record fields
Child Care Immunization Record details
What “Not Valid” means on the record
“Not Valid” does not mean the registry is saying the vaccination never occurred. The dose remains listed, but WIR’s standard schedule evaluation found a timing, product, dose or data issue.
The vaccine may have been given too early or before the standard minimum interval.
A product, dose size or trade-name combination may not fit the standard series logic.
A missing electronic field or nonstandard schedule may trigger the label.
Does WIR provide a vaccine QR code?
The WIR provider FAQ directs people seeking a QR code to check whether their healthcare provider’s electronic health-record system can issue one. It also notes that third-party applications exist but WIR staff do not recommend a specific app.
Use the complete WIR printout unless the receiving organization specifically asks for a QR code.
Check WIR, the administering pharmacy, the health-system portal and the format requested by the recipient.
Special rules for adult record requests
| Reason for record | Check first | Important question |
|---|---|---|
| Healthcare employment | WIR, provider, pharmacy and occupational health. | Which vaccine dates, titers and signed forms are accepted? |
| Nursing or medical program | WIR, student-health portal and previous college records. | Does the program require its own upload form or laboratory report? |
| Travel | WIR, provider and travel clinic. | Will the destination, airline or travel provider accept a WIR printout? |
| Immigration examination | WIR, provider, pharmacy and foreign records. | Which documents will the civil surgeon accept? |
| Military or veteran history | Military health systems, VA records and service documents. | Can those records be added to WIR as historical doses? |
Recover vaccinations administered outside Wisconsin
Out-of-state immunizations do not automatically transfer into WIR. Retrieve the official record where the vaccine was administered, then ask a Wisconsin provider or local health department to review it for historical entry.
Use Minnesota’s Docket or MIIC record routes for vaccines given there.
Use Michigan’s adult portal, provider, health department or MCIR request route.
Use Vax Verify, I-CARE support or the official Illinois release process.
Check WIR, the pharmacy, the administering provider and any previous-state registry.
Who should you contact for Wisconsin record help?
| Problem | Best first contact | Prepare before contacting |
|---|---|---|
| Public search no-match | Provider, local health department or WIR Help Desk. | Exact error, legal and former names, birth date and identifier type. |
| Recent Wisconsin dose missing | The administering provider or pharmacy. | Vaccine name, approximate date, location and receipt. |
| Incorrect dose listed | Provider, local health department or WIR Help Desk. | The vaccine and date that appear incorrectly. |
| Record locked | The locking provider or WIR Help Desk. | Form F-02487 when required. |
| Wrong birth date | Provider and WIR Help Desk; Vital Records when the state birth record is wrong. | Supporting identity or birth documentation when requested. |
| School or child-care proof | School, child-care program, provider or local health department. | WIR printout, current state form and enrollment date. |
Phone: 608-266-9691
General email: dhswirhelp@dhs.wisconsin.gov
Email printed on F-02487: dhswirhelp@wisconsin.gov
Fax: 608-267-9493
Before sending or uploading the record
Wisconsin vaccination records FAQs
How do I get my Wisconsin vaccination records online?
Open the Wisconsin Immunization Registry public record search. Enter the person’s first name, last name and date of birth, plus either Social Security number, Medicaid ID or Health Care Member ID. If WIR finds one matching record, you can review and print the available immunization history.
What information is required for a WIR search?
First name, last name and date of birth are required. You must also enter one matching identifier: Social Security number, Medicaid identification number or Health Care Member identification number.
Can a parent look up a child’s Wisconsin immunization record?
A parent or legal guardian can use WIR public access for a child when the child’s name, birth date and one accepted identifier match the registry. If the search fails, contact the child’s provider, local health department, school or WIR Help Desk.
Why does WIR say it cannot find the record?
The information may have been mistyped, an identifier may be missing or incorrect, the vaccination may never have been reported, duplicate profiles may exist, the record may be locked, or the vaccines may have been administered outside Wisconsin.
What does possible match but no Social Security number mean?
WIR may have found a likely record but cannot complete public access because the identifying number is missing. Contact the healthcare provider, local health department or WIR Help Desk and ask which identity field must be added or corrected. Do not send a Social Security number through ordinary email.
How do I unlock a Wisconsin immunization record?
Contact the provider if that provider locked the record. When the Wisconsin Division of Public Health placed the lock, complete and sign the WIR Record Release Authorization form and return it to the WIR Help Desk.
How long does a Wisconsin WIR release request take?
The current WIR Record Release Authorization says the information will be unlocked within five business days after the signed authorization is received. Mail, fax or email delivery may require additional transit or handling time.
Can a WIR printout be used for Wisconsin school or child care?
Wisconsin DHS says a WIR printout can provide vaccination proof, but a school or child-care program may also require the current Student Immunization Record or Child Care Immunization Record. Ask the receiving program which document it wants.
How do I add a missing vaccination to WIR?
Ask the Wisconsin provider or pharmacy that administered the dose to report or correct it. For an older or out-of-state dose, take official proof to a Wisconsin healthcare provider or local health department and ask whether it can be entered as a historical vaccination.
Do vaccinations from another state automatically appear in WIR?
No. Out-of-state records do not automatically transfer into WIR. Obtain the official record from the provider, pharmacy or registry in the state where the vaccine was administered, then give it to a Wisconsin provider or local health department for review.