Use the Three Details That Unlock a WIR Search
Wisconsin’s official public record search requires the person’s name, birth date and one matching identification number. When all details match one accessible WIR profile, you can review and print the available vaccine history.
Follow the task-specific steps below to solve no-match errors, release a record to another organization, correct missing doses and prepare school, child-care, college or employment documentation.
Wisconsin Immunization Registry, known as WIR.
💉 Immunization Record Tools
Free interactive tools to find, verify, and plan your vaccine records — all data verified May 2026
🏛️ Instant State IIS Record Finder
Select your state to get the official portal link, phone number, app availability, and exact turnaround time — all verified May 2026.
🔎 Where Should I Look for My Records?
Answer 4 quick questions and get a personalised ranked list of exactly which sources to check first for your situation.
🔬 Titer Test Need Calculator
Select your situation to see exactly which titer tests you need, accepted immunity thresholds, and current self-pay costs.
⚡ Emergency Record Guide — How Long Do You Have?
Select your deadline and get a step-by-step, time-specific action plan to get your records as fast as possible.
An individual, parent or legal guardian.
Name, birth date and one accepted identifier.
F-02487 sends or unlocks a record.
What do you need to do with the record?
Start here when you have the required name, date of birth and matching SSN, Medicaid ID or health-care member ID.
Expected result: one accessible matching record that can be viewed and printed.
Use the release form when WIR must send the record to another person or organization, or when Division of Public Health authorization is required to unlock it.
The receiving school or child-care center may accept a WIR printout, require F-04020L or F-44192, or ask for both.
Ask the administering provider to verify the clinical record. A Wisconsin provider or local health department may review official outside records.
How to find Wisconsin immunization records online
Use the WIR search in English, Spanish or Hmong
Wisconsin DHS provides resident-facing search screens in three languages. The same protected matching information is required.
Public Immunization Record Access in English.
Búsqueda del Expediente de la Inmunización.
Tshawb Nrhiav Cov Ntaub Ntawv Txhaj Tshuaj.
What information is required for a WIR match?
- First name.
- Last name.
- Date of birth.
- Social Security number.
- Medicaid identification number.
- Health-care member identification number.
- Maiden or former surname.
- Hyphenated spelling.
- Insurance plan used at vaccination.
- Provider or pharmacy name.
What information can appear on the public record?
| Field | What it means | What the user should check |
|---|---|---|
| Client name | The first, middle and last name stored for the record owner. | Confirm spelling, former surname and suffix. |
| Mother’s maiden name | A demographic field associated with the client record. | Do not distribute it unless the receiving organization needs the full printout. |
| Date of birth | The birth date shown in month/day/year format. | One incorrect digit can indicate a demographic error. |
| Comments and reactions | Notes or recorded reaction information connected with the registry history. | Discuss clinical questions with a qualified healthcare provider. |
| Vaccine group | The category of vaccine received. | Compare all expected vaccine groups with provider and pharmacy records. |
| Date administered | The date the dose was recorded as administered. | Compare it with receipts, portal records or original documentation. |
| Series | How the dose fits a standard vaccine series. | Ask a provider about an unexpected “Not Valid” status. |
| Vaccines recommended | A WIR forecast based on the information available in the registry. | Do not treat the forecast as individualized medical advice. |
School-entered information and FERPA release
WIR’s public-access help says school-entered immunizations may display differently. When an appropriate FERPA release is completed, school-entered information can become visible through public access and to authorized healthcare providers.
Why WIR may not find the record
Use this recovery order
How to complete WIR release form F-02487
F-02487 authorizes access to the client’s WIR information or delivery to another individual, school, child-care center, employer, healthcare provider or organization.
Client information section
Recipient information section
Reason for releasing the record
Use when a healthcare provider or facility needs the WIR information.
Use when the institution requires a direct release or unlocked record.
Identify the exact recipient and explain the purpose clearly.
Who must sign?
The adult client signs, dates and prints their name.
The parent or legal guardian signs, dates, prints their name and identifies the relationship.
| Method | Official destination | Practical safeguard |
|---|---|---|
|
Wisconsin Department of Health Services WIR Help Desk 201 E. Washington Ave., Room G100 Madison, WI 53703 |
Keep a copy and note the mailing date. | |
| Form-submission email | dhswirhelp@wisconsin.gov | The form warns that ordinary email is not encrypted. |
| Fax | 608-267-9493 | Keep the fax confirmation page. |
| Phone questions | 608-266-9691 | A call does not replace the signed form. |
Who can correct each type of WIR problem?
| Problem | Contact first | What should happen |
|---|---|---|
| Missing Wisconsin vaccine | The provider or pharmacy that administered it. | The administering source verifies and submits the dose to WIR. |
| Incorrect vaccine appears | Provider, local health department or WIR Help Desk. | Identify the organization that entered the dose and ask that organization to correct it. |
| Duplicate client records | WIR Help Desk. | Wisconsin Division of Public Health staff review and merge duplicate profiles. |
| Two people are combined in one record | WIR Help Desk. | Specialists review whether the record must be separated. |
| Name, address, race or gender is wrong | Wisconsin provider or local health department. | A provider verifies and updates the demographic information. |
| Birth date is wrong | Provider first; WIR Help Desk when the field is locked. | WIR may verify the date against Wisconsin Vital Records. |
| Incorrect SSN is stored | WIR Help Desk and provider. | WIR can clear the stored SSN indicator so the provider can enter the correct number. |
| Out-of-state dose is missing | Wisconsin provider or local health department. | Staff review official proof and may add it as a historical immunization. |
Evidence to collect before requesting a correction
How to obtain a child’s Wisconsin immunization record
How to complete Wisconsin school immunization paperwork
Step 1: Enter the student’s personal data
Step 2: Enter vaccine dates
Varicella history and titer evidence
A physician, physician assistant or advanced practice nurse prescriber signs the reliable-history attestation when applicable.
The form includes titer checkboxes for varicella, measles, mumps, rubella and hepatitis B. Laboratory reports must be attached when used.
Step 4: Choose the correct compliance route
Sign Step 5 and return the completed form to the school.
The form states that second doses must be received by the 90th school day after admission and later required doses by the 30th school day of the following year.
The form provides health, religious and personal-conviction waiver sections. A physician signs a health waiver.
Step 5: Sign and choose WIR-sharing consent
The parent, guardian, legal custodian or adult student signs the form and can choose whether the school may share current and future immunization updates with WIR.
Current seventh- and twelfth-grade record checklists
| Grade | Current sheet lists | Important documentation note |
|---|---|---|
| Seventh grade | 4 DTaP/DTP/DT/TD, 4 polio, 3 hepatitis B, 2 MMR, 2 varicella, 1 Tdap and 1 MenACWY-containing vaccine. | Ask the healthcare provider to complete F-04020L and submit it using the school’s instructions. |
| Twelfth grade | 4 DTaP/DTP/DT/TD, 4 polio, 3 hepatitis B, 2 MMR, 2 varicella, 1 Tdap and 2 MenACWY-containing vaccines. | A second MenACWY dose is not required when the first dose was received at age 16 or older. |
Wisconsin child-care record steps and deadlines
Step 1: Enter personal information
Step 2: Enter complete vaccine dates
Current age-level table printed on F-44192
| Age or entry level | Doses listed on the current form | Family action |
|---|---|---|
| 5–15 months | 2 DTP/DTaP/DT, 2 polio, 2 Hib, 2 PCV and 2 hepatitis B. | Enter every available date and ask the provider what is currently due. |
| 16–23 months | 3 DTP/DTaP/DT, 2 polio, 3 Hib, 3 PCV, 2 hepatitis B and 1 MMR. | Check the Hib, PCV and MMR timing footnotes on the official form. |
| 2–4 years | 4 DTP/DTaP/DT, 3 polio, 3 Hib, 3 PCV, 3 hepatitis B, 1 MMR and 1 varicella. | Keep the form updated when later doses are received. |
| Kindergarten entry | 4 DTP/DTaP/DT, 4 polio, 3 hepatitis B, 2 MMR and 2 varicella. | Review the fourth-birthday timing note with the provider or program. |
Varicella history
A physician, physician assistant or advanced practice nurse prescriber signs the reliable-history section when the child is using documented chickenpox disease instead of a varicella vaccine requirement.
In-process and waiver routes
The form says at least the first dose of each required vaccine must have been received, with remaining required doses obtained within one year and reported to the center.
F-44192 includes health, religious and personal-conviction waiver sections. A physician signature is required for a health waiver.
How adults should use a Wisconsin WIR record
| Need | Start with | Confirm before submitting |
|---|---|---|
| New healthcare provider | WIR printout and previous provider records. | Whether older or nonstandard clinical information is missing. |
| College or nursing program | WIR plus the institution’s student-health portal. | Whether its own form, provider signature or laboratory evidence is required. |
| Healthcare employment | WIR, provider, pharmacy and occupational-health records. | The exact vaccines, dates and accepted laboratory evidence. |
| General employment | The employee’s own WIR printout or authorized release. | Ordinary employers do not directly search employee WIR records. |
| Travel | WIR plus provider or travel-clinic documentation. | Whether the destination and transportation company accept the record. |
| Military or federal history | Military medical records, TRICARE, VA or federal provider. | Whether the federal information was ever added to WIR. |
How to rebuild vaccinations that are not in WIR
Use Michigan’s MCIR or public-record route for doses administered across the state line.
Use Illinois Vax Verify or the official I-CARE backup process for Illinois doses.
Check WIR, the administering pharmacy and the provider that gave each COVID dose.
How WIR opt-out and unlocking work
Opting out locks the demographic and vaccination information so it is unavailable to WIR users and to the individual through public access. New doses are not added while the record remains locked.
- Contact that provider directly.
- Ask the provider to verify why sharing was disabled.
- The provider can contact the WIR Help Desk for technical guidance.
- Complete and sign F-02487.
- Return it using the current mail, email or fax details.
- Allow the published five-business-day unlock period after receipt.
When to contact a Wisconsin health department
- WIR cannot match the record.
- A public clinic administered the vaccine.
- The former provider closed.
- Outside records need review.
- A school or child-care deadline is close.
- A duplicate or incorrect record needs investigation.
- Legal and former names.
- Date of birth.
- Medicaid or health-plan information.
- Provider and pharmacy names.
- Existing official vaccine records.
- The receiving organization’s requirements.
Who should you contact for Wisconsin record help?
| Problem | Best first contact | Prepare before contacting |
|---|---|---|
| No WIR match | Provider, local health department or WIR Help Desk. | Name, birth date, identifier type and exact error. |
| Missing Wisconsin dose | Administering provider or pharmacy. | Vaccine name, date, location and evidence. |
| Duplicate records | WIR Help Desk. | Why you believe two records exist and all known identity variations. |
| Locked record | Locking provider or WIR Help Desk. | Client information and F-02487 when required. |
| Third-party release | WIR Help Desk using F-02487. | Recipient name, address, email or fax and release reason. |
| School or child-care form | School nurse, center, provider or local health department. | WIR printout, official form and deadline. |
Use for matching, duplicate, locked-record and release-routing questions.
This is the general contact listed on Wisconsin DHS’s WIR page.
This is the address printed on the current release authorization.
608-267-9493
Keep a transmission confirmation with your copy of the signed form.
Final Wisconsin record checklist
Wisconsin immunization records FAQs
How do I get Wisconsin immunization records online?
Use the official Wisconsin Immunization Registry public search. Enter the person’s first name, last name, date of birth and one matching identifier: Social Security number, Medicaid ID or health-care member ID. When WIR finds one accessible matching record, review and print it.
Can a parent search for a child’s Wisconsin immunization record?
Yes. A parent or legal guardian can search for an available child’s record through WIR public access using the child’s name, birth date and one accepted matching identifier.
Why does WIR say it cannot find the record?
The record may not have been reported, the required identifier may be missing, the name or birth date may be incorrect, duplicate profiles may exist, the record may be locked or the vaccines may have been administered outside Wisconsin.
Can I print a WIR record for school or work?
Yes. Wisconsin DHS says a printed WIR record can be used as vaccine proof for child care, summer camp, school, university or work when the receiving organization accepts it.
What is Wisconsin form F-02487?
F-02487 is the Wisconsin Immunization Registry Record Release Authorization. It can authorize WIR to unlock a record, provide it to the client or parent, or send it to another individual or organization.
How long does a WIR unlock request take?
The current F-02487 form says WIR information will be unlocked within five business days after the signed authorization is received.
How do I correct a missing vaccine in WIR?
Contact the provider or pharmacy that administered the vaccine. If that source is unavailable or outside Wisconsin, take official proof to a Wisconsin vaccination provider or local health department and request that the verified historical dose be added.
What should I do if my Wisconsin immunization record is locked?
Contact the provider if that provider locked the record. If the Wisconsin Division of Public Health locked it, complete and return F-02487 using the current form instructions.
What Wisconsin form is used for school immunization records?
Wisconsin uses Student Immunization Record F-04020L. Parents enter the student and vaccine information, complete the applicable compliance or waiver section and sign the form before returning it to the school.
What if vaccines were administered outside Wisconsin?
Request the official record from the state registry, provider, pharmacy, military system, school or foreign clinic where the vaccination occurred. A Wisconsin provider or local health department may be able to add verified historical information to WIR.