Washington Vaccination Records 2026: MyIR & WAIIS Guide

by
Washington MyIR Mobile · Phone matching, family records and school CIS help

Reach the Correct WAIIS Record on the First Route

Washington residents should usually begin with MyIR Mobile, but an unsuccessful online match does not prove that no record exists. The state registry may use an older phone number, former name or provider-entered information.

This guide shows how to link a family record, recover a missing verification code, request records directly from Washington DOH, update missing doses and produce the correct school or child-care CIS.

Open official MyIR Mobile Follow MyIR steps Fix a failed match
Privacy warning: ImmunizationRecord.org is not MyIR Mobile, WAIIS or Washington DOH. Do not enter passwords, verification codes, birth dates, child information, phone numbers or health information on this page.
Public portal

MyIR Mobile links consumers to available WAIIS records.

Phone rule

Enter up to four numbers; only one must match.

Child access

Add children under age 18 to a family account.

Formal request

Allow up to 15 business days for safe planning.

School document

Washington uses the Certificate of Immunization Status.

Choose the correct starting point

Which Washington vaccination-record route should you use?

Online family access MyIR Mobile

Use MyIR to view available adult or child immunization history, print records and obtain a Washington school CIS.

This route works best when your identity and at least one phone number match WAIIS.

Fast correction route Provider, clinic or pharmacy

Use the organization that administered the vaccine when a dose is missing, incorrect or needed urgently.

A participating provider may be able to print a complete WAIIS history.

Child documentation School or child-care CIS

Use MyIR, a healthcare provider or an eligible school to print a medically verified CIS.

A handwritten CIS needs additional medical verification.

MyIR did not solve it Washington DOH release request

Submit the signed Authorization to Release Immunization Records when MyIR cannot link the record or you prefer an offline route.

The state can confirm by phone whether a record exists, but will not disclose vaccination details by phone.

Choose the exact task you need to complete

Use the direct route instead of searching through the entire page.

Official consumer workflow

How to access Washington vaccination records through MyIR

Open MyIR Mobile from an official Washington source Begin at MyIRMobile.com or Washington DOH’s family immunization-information page.
Create an account with your email address An email address is required. Your MyIR username is the email used for registration.
Follow the password rules shown on the live screen Password instructions can change, so use the current registration checklist rather than an older tutorial.
Enter the identity information used by providers Use the legal name, middle name when applicable, suffix and birth date most likely stored in WAIIS.
Add up to four possible phone numbers Include current and former numbers connected with medical, pharmacy or family records.
Choose text or automated-call verification A delivery preference can be selected for each phone number.
Receive the code at the matching registry number Only one of the four numbers must match, but MyIR cannot send the code to a different unverified number.
Enter the verification code Successful two-step verification links the matching WAIIS record to the account.
Open the Immunizations tab Review the complete displayed history before downloading a certificate.
Print or save the required document Choose the full immunization history, school CIS or available COVID-19 certificate based on the recipient’s requirement.
Free official access: MyIR Mobile works with participating state health departments and allows consumers to print available official immunization information without a public WAIIS organization account.
Open MyIR Mobile Read MyIR help Review Washington access options
The most common access problem

Which four phone numbers should you try?

MyIR searches every number you enter, but only one must match WAIIS. Use numbers associated with actual healthcare registration rather than random guesses.

Current doctor profile

Use the phone number displayed in the patient portal or recent visit summary.

Previous healthcare number

Try a former mobile or home number used before moving or changing providers.

Parent or guardian number

Childhood records may use the number supplied by a parent at pediatric visits.

Pharmacy account number

Use the number connected with vaccine appointments, prescriptions or pickup alerts.

Former Washington number

A person who left Washington may need the phone number used while living there.

Hospital-system profile

Check MyChart or another health-system portal for a different contact number.

Important: Updating a number on the MyIR Profile page does not necessarily update the number stored inside WAIIS. A healthcare provider or Washington DOH may need to correct the registry profile.
Phone-update script “MyIR cannot verify my record because the WAIIS phone number may be outdated. Please confirm the phone number, legal name and date of birth stored on my immunization-registry profile.”
Parents and guardians

How to add a child in MyIR Mobile

Link the primary adult account first Register and sign in before adding another family profile.
Select Add Family Member or Add a Child The menu label may vary slightly as MyIR updates its interface.
Enter the child’s legal identity Use the name and date of birth stored by the pediatrician or Washington birth record.
Use likely parent or household phone numbers MyIR attempts to link a child using the primary registrant’s identity and phone information.
Complete verification Enter the code when a matching record is found.
Open the child’s profile Review the history and print a CIS or other available document.
Age limit: MyIR permits family linking for children under 18. An adult child age 18 or older must create a separate account.
Removing a profile: A child profile may be removed with the Delete Profile control. Changing the adult’s name or phone number does not automatically unlink immunization records that have already been matched.
Exact-match troubleshooting

Why MyIR cannot find the Washington record

No phone number matches The registry may contain an old provider, household or pharmacy number.
The surname differs A maiden, previous, adopted, hyphenated or misspelled surname may be stored.
The birth date is incorrect A provider-entry or imported-data error can prevent an exact match.
Duplicate WAIIS profiles exist Different providers may have created separate records for the same person.
The vaccine was not reported A pharmacy, clinic, military or out-of-state record may remain outside WAIIS.
The account information is incomplete A missing middle name, suffix or former address may affect matching.

Use this escalation order

Review the MyIR Profile page Correct obvious spelling, birth-date, address and contact errors.
Add additional phone numbers Use up to four realistic healthcare-related numbers.
Ask the provider to check WAIIS Request a review of the legal name, birth date, phone number and duplicate profiles.
Check the pharmacy and school These organizations may already have a printable record even when MyIR cannot match.
Call Washington record support The state can confirm whether WAIIS contains a record after verifying identifying information.
Submit the signed release authorization Use the formal request when online linking remains unsuccessful.
Washington record-support script “MyIR did not match my record after I checked my legal name, date of birth and several healthcare phone numbers. Can you confirm whether WAIIS has a record and tell me whether I should submit the Authorization to Release Immunization Records?”
Verification-code recovery

What to do when no text or call arrives

MyIR verification-code troubleshooting
Problem Likely cause Action
No code is generated None of the entered numbers matched WAIIS. Add another provider, pharmacy or former household number.
Code goes to an inaccessible number WAIIS still contains an old phone number. Ask a provider or Washington DOH to update the registry.
Text message is blocked The phone blocks outside or automated messages. Allow outside texts or choose an automated call.
Automated call is blocked Spam filtering rejects unfamiliar calls. Temporarily allow outside calls or select text delivery.
Code expired An older code was entered after a new one was requested. Restart verification and enter only the newest code.
Contact details look correct The MyIR profile may differ from the state registry. Contact the provider or use state-assisted record support.
Security protection: MyIR cannot redirect the code to an unrelated phone number. The code must go to a number already connected with the state-registry match.
Choose the correct document

Full history, school CIS or COVID certificate?

Washington document chooser
Document Best use Important limitation
Full immunization history Personal files, provider review, college, work or record reconstruction. Completeness depends on what was reported and matched to WAIIS.
Certificate of Immunization Status Washington school, preschool and child-care documentation. It assesses school or child-care requirements rather than every recommended vaccine.
COVID-19 certificate or QR record COVID-specific digital proof. It does not replace the broader immunization history or school CIS.
Provider printout Urgent deadlines and correction of clinical entries. Ask the recipient whether it requires an official CIS or another specific form.
MyIR forecast caution: MyIR’s Immunization Needs recommendations may differ from a provider or state assessment because it uses its own integrated forecasting system. Ask a healthcare professional about clinical questions.
New and missing vaccine entries

Refresh MyIR after every new vaccination

Sign in after the vaccination visit Select the adult or child profile that should contain the new dose.
Open the Immunizations tab Review the date of the latest displayed vaccination.
Select Check for Updates MyIR says this refresh should be performed after receiving a new vaccination.
Compare with the administration record Check the vaccine name and date against the pharmacy receipt or visit summary.
Contact the administering organization Ask whether the dose was submitted to WAIIS and accepted under the correct patient profile.
Missing-dose recovery route
Vaccination source First contact Ask the organization to check
Doctor or clinic Medical records or immunization staff. Administration date, patient identity and WAIIS submission.
Pharmacy The specific pharmacy location or records department. Pharmacy history and registry reporting status.
Workplace clinic Occupational health or the contracted vaccine provider. Whether the dose was sent to WAIIS.
Another state The provider or registry where the vaccination occurred. Obtain official proof for Washington review.
Military or federal clinic Military medical records, VA or the federal provider. Retrieve the separate federal vaccination history.
Do not repeat a vaccine solely because it is missing online. Give the available documentation to a qualified healthcare professional for interpretation.
July 2025 WAIIS authorization

Request Washington records directly from the state

The Department of Health can confirm by telephone whether a WAIIS record exists after asking identifying questions. It will not release vaccination details by phone.

Information to prepare before opening the form

Patient or child’s first, middle and last name
Date of birth
All previous names
Parent or guardian name for a minor
Patient or parent phone number
Full address and apartment number
Patient or guardian email
Guardian date of birth
Receiving person or agency
Delivery email, fax or mailing address
Relationship to the patient
Handwritten signature and date

Request five family records with one authorization

Form capacity: The first page identifies one patient or child. The second page provides space for four additional family members, including each person’s date of birth and previous names.

Delivery methods and privacy

Washington DOH delivery options
Method Useful when Privacy check
Email A fast electronic copy is preferred. The form warns that the email will not be encrypted.
Fax A school, provider or employer accepts direct fax delivery. Confirm the fax number and receiving department.
Postal mail A physical copy is preferred. Use a current secure mailing address.
Third-party recipient The record should go directly to another organization. A recipient outside privacy laws may disclose the record again.
Processing notices: The live DOH page says records are sent within five business days after receipt of the signed form. The authorization says no later than 15 business days and usually within 3–5. Allow up to 15 business days for important deadlines.
Handwritten signature required: The form states that an electronic signature is not acceptable. Print and sign it before scanning, faxing or mailing.
Long authorization period: Unless revoked earlier, the form says the authorization expires 18 years after signing or when the child turns 18, whichever comes first. A revocation must be sent in writing and does not undo information already released.
Official return details
Washington State Immunization Information System
PO Box 47843
Olympia, WA 98504-7843

Fax: 360-236-3590
Email: WAIISRecords@doh.wa.gov
Phone: 360-236-3595 or 1-866-397-0337
Open the authorization form Verify return instructions
Demographic and clinical corrections

Use the correct Washington update channel

Record correction decision table
Problem Best first contact Prepare
Legal name or spelling is wrong Healthcare provider or IISRecordUpdate@doh.wa.gov. Current and former names plus reliable identification.
Date of birth is wrong IISRecordUpdate@doh.wa.gov. Correct birth date and supporting documentation.
Phone number is outdated Healthcare provider or WAIIS record support. Current phone and the old number used by the provider.
Vaccine date or product is incorrect The organization that entered the dose. Visit summary, pharmacy record or original administration proof.
A vaccine is missing The provider or pharmacy that administered it. Vaccine name, date, location and identity used at the visit.
Duplicate profiles exist Provider or Washington DOH record support. Former names, addresses, phones and provider locations.
Who can change a vaccine entry? Providers generally control vaccinations entered by their own organization. A dose submitted by another facility may require that facility or Washington DOH to assist.
Correction script “My Washington immunization record is missing or incorrectly lists [vaccine and date]. Please verify the original administration record, confirm the patient identity and check whether WAIIS accepted the correct submission.”
Email name or DOB support Email record support
School and child-care documentation

Which Washington CIS version should a family use?

The CIS is an official Washington document with the state seal. Families should print it from MyIR, WAIIS or the Washington DOH webpage rather than recreating it in another electronic system.

Validated WAIIS CIS

Printed by an authorized provider, school or child-care user. It includes valid vaccine dates used in the state assessment.

MyIR Mobile CIS

Printed by a parent or guardian. It is medically verified and lists Complete, Conditional or Not Complete status.

Handwritten CIS

Completed manually and verified by a healthcare provider or by authorized staff comparing attached medical records.

Signature rules families often misunderstand

Washington CIS signature guide
Signature area When required What it authorizes
Accuracy verification Needed for a handwritten CIS unless attached medical records are reviewed and signed by authorized staff. Confirms that manually entered dates are medically verifiable.
Conditional-status acknowledgment Required when the child begins attendance in conditional status. Acknowledges the vaccination and documentation deadlines.
Permission to add IIS information Optional. Allows eligible school or child-care staff to add missing immunization information to WAIIS.
Staff review box Optional for the reviewing school or child-care staff member. Documents review and whether a Certificate of Exemption is on file.

MyIR CIS and validated WAIIS CIS differences

Current CIS comparison
Feature MyIR Mobile CIS Validated WAIIS CIS
Medically verified Yes. Yes.
Parent or provider accuracy signature Not required. Not required.
Laboratory immunity May not display antibody-titer immunity. Can display provider-entered immunity evidence.
Chickenpox history May depend on how the history was entered. Can display verified disease history from WAIIS.
Status Complete, Conditional or Not Complete. Complete, Conditional or Not Complete.
School Module exception: A school actively using the WAIIS School Module may document that a student is Complete without keeping a separate CIS. Ask the school whether it still wants a family-submitted copy.
Child-care renewal: Washington DOH says children attending child care should provide an updated medically verified CIS annually.
Open the current CIS Read family school guidance Compare acceptable CIS versions
Temporary catch-up attendance

Complete, Not Complete and Conditional explained

COMPLETE

The child has documentation of the required vaccination or accepted immunity for the assessed age or grade.

NOT COMPLETE

The required documentation is incomplete and the temporary conditional period has passed.

CONDITIONAL

The child is following a catch-up schedule and is still within the permitted timeline.

Requirements for conditional attendance

Receive every dose currently eligible Conditional status does not allow a child to postpone a vaccine that can already be administered.
Submit the current vaccination documentation Provide the CIS or another accepted medically verified record.
Sign the conditional-status box A parent or guardian must acknowledge the catch-up rules.
Wait for the next minimum valid dose date Some vaccine-series doses must be separated by minimum intervals.
Provide documentation within 30 calendar days The 30-day period begins when the next required dose becomes due.
Repeat until the series is complete The process continues for additional catch-up doses.
Exclusion: When the conditional period expires without acceptable vaccination, immunity or exemption documentation, the child must be excluded from further attendance.
Military-family rule: Children of active-duty military parents must provide immunization documentation by the first day. When additional doses are needed, Washington guidance provides 30 days from enrollment to complete them.
Chickenpox and laboratory immunity

When provider verification is still needed

Chickenpox disease history

Parent recollection alone is not accepted. Disease history must be verified in WAIIS or by a healthcare provider.

Laboratory evidence of immunity

When the titer is already entered in WAIIS, it may print as valid immunity without another provider signature.

Hardcopy CIS versus WAIIS immunity documentation
Situation What is required Extra document
Positive titer prints from WAIIS The system-printed CIS is medically verified. No separate provider signature or laboratory report is needed for that printed entry.
Titer is written on a hardcopy CIS Healthcare-provider documentation and signature. The current hardcopy instructions say the laboratory report must accompany the CIS.
Chickenpox history prints from WAIIS No additional provider signature. The WAIIS verification is sufficient.
Chickenpox history is handwritten Provider verification and signature or a signed provider letter. Keep the verification with the CIS.
Do not order laboratory tests from an online checklist alone. Confirm with the school, employer, college or healthcare professional whether a titer is appropriate and accepted.
Older and out-of-state histories

Why WAIIS may not contain the complete lifetime record

WAIIS is a statewide lifetime registry for all ages, but Washington DOH states that it does not have complete immunization information for every person.

Former providers

Contact pediatricians, hospitals, clinics and successor medical practices.

Previous schools

Ask the registrar, nurse or records office for documents previously submitted.

Pharmacies

Check pharmacy apps and request an administration history from the location that gave the dose.

Family records

Search vaccine cards, baby books, scanned files and personal medical folders.

Military and federal records

Check service medical records, VA, TRICARE and federal clinics separately.

Other states or countries

Request official documentation where each vaccination occurred.

Adding recovered vaccines: Give official outside documentation to a Washington healthcare provider or health department for verification and possible historical WAIIS entry.
Oregon-administered vaccines

Use Oregon ALERT IIS and Oregon Health Authority record routes.

Oregon immunization records guide

Idaho-administered vaccines

Use Idaho IRIS, Docket and official provider or public-health routes.

Idaho vaccination records guide

California-administered vaccines

Use California’s Digital Vaccine Record and CAIR correction routes.

California vaccine records guide

Lost COVID-19 proof

Check MyIR, WA Verify, the pharmacy and the original provider.

COVID-19 vaccine record guide

Find another state registry
COVID-specific digital proof

MyIR Mobile and WA Verify serve different purposes

MyIR Mobile

Use for broader family vaccination history, printable records, school CIS access and available COVID certificate information.

WA Verify

Use when you specifically need a Washington digital COVID-19 verification record and SMART Health Card QR code.

Matching backup: WA Verify allows users who do not match by mobile phone to try the email address connected with the COVID-19 vaccination record.
Open WA Verify
Provider, pharmacy, school and public health

Use the organization most likely to already hold the record

Local help routing
Situation Best first contact Ask for
MyIR identity mismatch Primary healthcare provider. Review of the WAIIS name, birth date and phone number.
Recent pharmacy vaccination The administering pharmacy. Administration history and WAIIS reporting status.
Child school deadline Provider, school office or MyIR. A medically verified CIS.
Outside-state records Washington provider or local health jurisdiction. Review and possible historical entry.
Provider closed Health-system records custodian and Washington DOH. Archived chart location and WAIIS record support.
Old child record Previous school or pediatrician. Archived medically verified documentation.
Find a local health jurisdiction Open local and tribal directories
Avoid the wrong login screen

Secure Access Washington IIS access is for organizations

The full Washington IIS system is a secure tool for approved healthcare providers, schools and public-health users. It is now integrated with Secure Access Washington.

Resident or parent

Use MyIR Mobile, a provider, pharmacy, school or the DOH authorization form.

Authorized organization user

Use the employer’s WAIIS and Secure Access Washington setup.

Wrong-screen clue: If the page asks you to add IIS as a Secure Access Washington service or enter an organization account, it is not the normal personal-record route.
Read organization IIS guidance
Current Washington contact routing

Who should handle each record problem?

Washington immunization-record contacts
Problem Contact Use this route for
Requesting an immunization record WAIISRecords@doh.wa.gov Release form, record availability and delivery questions.
Name or birth-date correction IISRecordUpdate@doh.wa.gov Registry demographic corrections.
MyIR matching help MyIR help page or Washington support route. Exact-match, verification-code and account issues.
Organization IIS technical support WAIISHelpDesk@doh.wa.gov or 1-800-325-5599. Provider, school and organizational system access.
School or child-care rules OICPSchools@doh.wa.gov CIS, COE, conditional status and requirements.
General record telephone help 360-236-3595 or 1-866-397-0337. Record-existence check and request instructions.
Washington Office of Immunization
PO Box 47843
Olympia, WA 98504-7843

360-236-3595

1-866-397-0337

Before emailing private information

Describe the problem first and follow the agency’s secure instructions.

The release form warns that requested email delivery is not encrypted.

Call toll-free record help Verify current contacts
Before sharing the document

Final Washington record checklist

The correct person’s profile is open
Name and birth date are accurate
Former names and duplicate profiles were checked
Recent vaccinations were refreshed
Provider and pharmacy records were compared
Out-of-state documentation was collected
The recipient accepts the document type
All pages are present and readable
CIS status and deadlines were reviewed
Passwords and verification codes were not shared
Files were removed from shared devices
A protected backup was saved
Common questions

Washington vaccination records FAQs

How do I get Washington State vaccination records online?

Register or sign in at MyIR Mobile. Enter identity details and up to four possible phone numbers. When the information matches WAIIS, a verification code is sent to the matching phone and the available record can be viewed and printed.

Why can MyIR Mobile not find my Washington record?

The name, birth date, address or phone number may differ from WAIIS, duplicate profiles may exist, or the vaccination may not have been reported. Review the MyIR profile and contact the provider or Washington DOH if the match still fails.

Can I add my child to MyIR Mobile?

Yes. Parents and guardians can add children under age 18. A person who is 18 or older must create a separate adult MyIR account.

Why did I not receive the MyIR verification code?

The code is sent only to a phone number matching the immunization registry. Try other numbers previously supplied to providers and make sure the phone accepts outside texts or automated calls.

How long does a Washington immunization record request take?

The live Washington DOH page says records are sent within five business days after receipt of a signed authorization. The July 2025 form says requests are usually completed within three to five business days but no later than 15 business days.

What should I do when a recent vaccine is missing from MyIR?

Sign in and select Check for Updates under the Immunizations tab. If the dose remains missing, contact the provider or pharmacy that administered it and ask whether it was submitted to WAIIS under the correct profile.

Does a MyIR Certificate of Immunization Status need a signature?

A CIS printed from MyIR or WAIIS is medically verified and does not need an additional signature to verify its accuracy. A parent signature is required when the child attends in conditional status.

Can Washington email vaccination records?

Yes. The authorization form allows email delivery, but it warns that the information will not be encrypted after it leaves WAIIS. Fax and postal mail are also available.

How do I add vaccines administered outside Washington?

Obtain an official record from the other provider, state or country and give it to a Washington healthcare provider or health department for verification and possible historical entry into WAIIS.

What is the difference between MyIR Mobile and WA Verify?

MyIR Mobile provides broader family immunization history and school CIS access. WA Verify is focused on digital COVID-19 verification and a SMART Health Card QR code.

Independent information and medical disclaimer: ImmunizationRecord.org is not affiliated with Washington DOH, WAIIS, MyIR Mobile, WA Verify, a local health jurisdiction, school, provider, pharmacy, employer, university or CDC. This guide explains record-access and documentation routes and does not provide medical, legal, school-compliance, employment, immigration or travel advice. Confirm portal behavior, processing periods, forms and accepted proof with the relevant official source.

Washington MyIR Mobile, WAIIS, the July 2025 release authorization, current CIS materials, school guidance and contact information reviewed in July 2026. Government portals and procedures may change.

ImmunizationRecord.org

Independent information site that links readers to official state, local, provider, and pharmacy resources for locating immunization records.

Not affiliated with any government agency. Informational guidance only. Always verify with your state health department.

Quick Links

Official Resources

Official Sources LinkedGovernment and first-party resources
Check Current RulesConfirm details on the official site
No Record UploadsWe cannot access or store records
Step-by-StepPlain-language starting points
⚕ Medical Disclaimer: Content is for informational purposes only and is not medical advice. Always consult your doctor, state health department, or the CDC for medical guidance on vaccines and immunization records.
© 2026 ImmunizationRecord.org. All rights reserved.
Privacy • Terms • Disclaimer • Contact