Need Texas state immunization records for school, child care, college, a healthcare job, travel, immigration paperwork, military paperwork, camp, sports, or your own file? Texas uses ImmTrac2, the Texas Immunization Registry, but most residents do not get an instant public dashboard like some states. This guide explains the official DSHS release form, consent rules, provider and pharmacy routes, school records, and what to do when an ImmTrac2 record is missing.
To get Texas state immunization records, start with the provider, pharmacy, school, college, child care office, local health department, or health service region most likely to already have the record. If you need an official ImmTrac2 registry record, use the Texas DSHS Authorization to Release Official Immunization History form, stock number F11-11406.
Official record route: Texas DSHS immunizations and F11-11406 release formImmTrac2 records depend on consent, reporting, and whether the person’s information is still retained in the registry. Adults may need the Adult Consent Form F11-13366, minors use the Minor Consent Form C-7, and a missing registry record does not automatically mean a vaccine was never given.
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What Texas State Immunization Records Mean
Texas state immunization records are vaccine history records that may be held by ImmTrac2, doctors, clinics, pharmacies, schools, colleges, employers, local health departments, health service regions, military offices, or old paper files. They may be needed for school enrollment, child care, college entry, healthcare training, work, travel, immigration medical exams, military paperwork, or personal medical history.
Official DSHS starting point: Texas DSHS immunizationsThe important Texas detail is that ImmTrac2 is not the same as an instant public app for every resident. ImmTrac2 is a secure registry with consent and authorized-access rules. If you need the official registry record, DSHS directs residents to the official release process.
Official registry background: Texas DSHS ImmTrac2 program informationThe doctor, pharmacy, school, or local health department that gave or already has the record may be faster than a state request.
Use DSHS Form F11-11406 when an official ImmTrac2 immunization history is needed.
Open F11-11406Texas registry records depend on consent and retention rules, especially after a person turns 18.
Open forms pageWhat Is ImmTrac2?
ImmTrac2 is the Texas Immunization Registry operated by the Texas Department of State Health Services. It is designed to consolidate immunization information in one secure place for authorized users such as healthcare providers, schools, child care facilities, public health departments, and other authorized organizations.
Official ImmTrac2 page: ImmTrac2 portalImmTrac2 records are confidential. The registry login pages warn that unauthorized disclosure of personal identifiable information is prohibited and that records may only be released to the individual, a legally authorized representative, authorized health or public health users, a school or child care facility where the individual is enrolled, and certain state agencies.
Confidentiality statement: ImmTrac2 security noteHow to Request Texas State Immunization Records Step by Step
Use this order to avoid delays. It starts with the fastest real-world sources, then uses the official DSHS release form when a registry search is needed.
- Ask the provider or pharmacy that gave the vaccine. Contact the doctor, clinic, hospital system, urgent care, local health department, school clinic, employer clinic, or pharmacy that administered the vaccine. Ask for an immunization history or vaccine administration record.
- Check school, college, child care, or employer files. If you submitted vaccine proof before, the school nurse, registrar, student health office, child care office, or HR department may still have a copy.
- Open the Texas DSHS immunization page. Use the official DSHS page to confirm current record request guidance, form versions, email, fax, mailing address, and phone numbers.
- Download Form F11-11406 from DSHS. Use the current Texas Immunization Registry Authorization to Release Official Immunization History form. Do not use old copies from random websites.
- Complete every required field. The form asks for requestor information, relationship to the client, client name, date of birth, contact details, and where to send the official immunization record.
- Submit only through official routes. DSHS guidance and the official form list ImmTrac2 email, mail, and fax routes. Verify the current instructions before sending private information.
- Follow up through DSHS or ImmTrac2 support. If the result says record not found or record found but no immunizations reported, check consent, provider reporting, and local records.
Which Texas DSHS ImmTrac2 Form Do You Need?
Texas has more than one ImmTrac2 form. The correct form depends on whether you are requesting a record, giving consent, registering a minor, registering as an adult, withdrawing from the registry, or handling disaster-related retention.
Official forms page: Texas DSHS ImmTrac2 forms| Texas form | Use it for | Important note |
|---|---|---|
| F11-11406 | Authorization to Release Official Immunization History from ImmTrac2. | Main public request form for an official Texas registry immunization record. |
| F11-13366 | Adult Consent Form for ImmTrac2 participation. | Adults 18 or older use this consent form; childhood records must be retained by adult consent before the age limit. |
| C-7 | Minor Consent Form for children younger than 18. | Parent, legal guardian, or managing conservator consent is used for minors. |
| C-8 | Withdrawal of Consent and Confirmation Form. | Use only after reading what withdrawal means for registry access and retention. |
| F11-11936 | Newborn Registration Form. | Used in newborn registration workflows listed by DSHS. |
| F11-12956 | Disaster Information Retention Consent Form. | Used for disaster, emergency, first responder, or related retention situations where applicable. |
Texas ImmTrac2 Consent Rules for Children and Adults
Consent is one of the most important Texas details. DSHS says parents must consent to register children 17 years and younger. People 18 years or older must complete an adult consent form to participate as adults.
Consent details: DSHS ImmTrac2 programs pageDSHS also explains that a child registered in ImmTrac2 must sign an adult consent form when they turn 18. The registry holds childhood immunization records until the participant turns 26. If the adult consent form is not submitted by the 26th birthday, the records are deleted.
| Person | Consent issue | Best action |
|---|---|---|
| Child under 18 | Parent, legal guardian, or managing conservator consent is needed for registry participation. | Use the current Minor Consent Form C-7 if needed. |
| Adult 18+ | Adult consent is required for adult participation in ImmTrac2. | Use the current Adult Consent Form F11-13366. |
| Age 18 to 26 | Childhood registry records may still be retained temporarily after turning 18. | Submit adult consent before age 26 if you want registry retention. |
| Age 26 or older | If adult consent was not submitted by the deadline, childhood registry records may have been deleted. | Search provider, school, pharmacy, military, college, and old paper records. |
Information You Need Before Requesting a Texas Immunization Record
Accurate information helps DSHS, providers, schools, and local health departments find the right record. Use the name, date of birth, contact details, and prior names that may have been used when vaccines were given or reported.
| Detail | Why it matters | Practical tip |
|---|---|---|
| Full legal name | Texas records may be stored under exact provider-entered name. | Try maiden name, previous legal name, hyphenated name, or spelling used by the clinic. |
| Date of birth | A single digit error can create a failed match. | Double-check month, day, and year before submitting the form. |
| Parent or guardian details | Child records may be linked to parent or guardian consent details. | Use the parent or guardian name that was used at birth, school, or the clinic. |
| Provider or pharmacy | The original source may have the fastest printable copy. | List the doctor, pharmacy, city, date range, and vaccine name if known. |
| Receiving office requirement | Schools, employers, colleges, and immigration offices accept different formats. | Ask whether they need ImmTrac2, provider printout, school record, titer, or signed form. |
Texas School, Child Care and College Immunization Records
Texas DSHS school guidance says students can get a copy of immunization records from a private healthcare provider or local health department, depending on where vaccines were given. If the student’s record is in ImmTrac2, DSHS school guidance directs families to request a copy through the Texas Immunization Information Line.
Official school page: Texas school and child care vaccine requirementsFor college, Texas DSHS school requirements include meningococcal vaccination proof rules for entering students at institutions of higher education. Ask the college or university what file type, signature, date range, and exemption process it accepts.
| Texas situation | Likely record needed | Best action |
|---|---|---|
| Child care or pre-K | Provider record, public health record, or school/child care immunization proof. | Ask the child care office what format it accepts before submitting. |
| K-12 enrollment | Validated immunization record or official record accepted by the school. | Ask the provider or local health department first; use ImmTrac2 if available. |
| 7th grade | Updated adolescent vaccine proof, often including Tdap and meningococcal requirements. | Check current DSHS school requirements and school deadline. |
| College entry | Meningococcal vaccination proof or accepted exemption where applicable. | Ask the college health portal before ordering duplicate records or titers. |
| Out-of-state transfer | Previous state record reviewed against Texas school rules. | Bring old records to the school and check the state where vaccines were given. |
Adult Texas State Immunization Records
Adults often need records for healthcare jobs, nursing school, college, clinical placements, military paperwork, travel, immigration medical exams, caregiver jobs, senior care employment, or personal health history. Start with the place most likely to already have the record, then use ImmTrac2 release and adult consent forms as needed.
Ask occupational health whether it needs ImmTrac2, provider printout, titers, TB screening, flu, COVID-19, or a signed form.
Check the student portal before paying for titers or repeat vaccines.
Ask the travel clinic or civil surgeon what proof is accepted before ordering labs.
Check pharmacies, Medicare plan portals, doctors, and clinics for flu, pneumonia, RSV, shingles, and COVID-19 records.
Check VA, TRICARE, base clinic, military health records, and civilian Texas records separately.
Adults who want registry participation should review the F11-13366 Adult Consent Form.
Open DSHS formsWhat If Your Texas Immunization Record Is Missing?
A missing Texas state immunization record does not automatically mean the vaccine was never given. The record may be missing because of consent, adult re-consent, data matching, provider reporting, pharmacy profile issues, school-file limits, military care, out-of-state vaccination, or old paper records.
| Problem | Likely reason | Best next move |
|---|---|---|
| ImmTrac2 record not found | No consent, unmatched details, old record, or no registry record. | Check consent forms, provider, local health department, and F11-11406 route. |
| Record found but no immunizations reported | Registry has a client record but no reported vaccine doses. | Contact the provider or pharmacy that administered the vaccines. |
| Childhood record disappeared | Adult consent may not have been completed by the retention deadline. | Search old pediatrician, school, college, and paper records. |
| Pharmacy dose missing | Different phone, email, profile, or reporting mismatch. | Call the exact pharmacy location and ask for vaccine history. |
| Out-of-state vaccine | Record is in another state registry or provider chart. | Use CDC IIS contacts for the state where the vaccine was administered. |
| Doctor retired or clinic closed | Records may have moved to a successor practice or custodian. | Search the health system, medical records custodian, local health department, or old school files. |
- Ask the original source first. Call the doctor, pharmacy, hospital, clinic, employer clinic, school clinic, or public health office that gave the vaccine.
- Check whether ImmTrac2 consent exists. Consent and age rules can affect whether a registry record is available.
- Use the current F11-11406 release form. Request an official ImmTrac2 immunization history through the DSHS route.
- Search old school and college files. Schools and student health offices may still have copies previously submitted.
- Check another state registry if needed. There is no single national registry with every vaccine from every state.
Local Texas Help: Houston, Dallas, Austin, San Antonio, Fort Worth, El Paso and the Rio Grande Valley
Local help is useful when a school deadline is close, a clinic gave the vaccine, a provider has closed, or the ImmTrac2 record request is taking time. Depending on where the vaccine was given, a city or county health department, health service region, school nurse, or public health clinic may already have a record.
Official school guidance also points students to private providers or local health departments when records are needed: Texas DSHS school requirements| If you live near | Common record need | Best first call |
|---|---|---|
| Houston | School records, pharmacy records, public health clinic records, college or work proof. | Provider, pharmacy, school office, or local public health immunization program. |
| Dallas | Child care, school transfer, adult healthcare job proof, ImmTrac2 request help. | Doctor, pharmacy, school nurse, or county public health office. |
| Austin | College, state form, provider record, travel vaccine record. | Provider, student health office, pharmacy, or DSHS record form route. |
| San Antonio | ImmTrac2 consent, public health vaccine record, school proof. | Provider, local health department, or ImmTrac2 support. |
| Fort Worth | County record copy, child record, school requirement, adult printout. | Provider, pharmacy, school file, or local public health office. |
| El Paso or Rio Grande Valley | School transfer, public clinic record, cross-border or out-of-state documentation. | Provider, clinic, school, local health department, or previous state/country record source. |
Pharmacy, COVID, Flu, RSV, Shingles and Clinic Records in Texas
Many adult Texas vaccines are given at pharmacies, employer clinics, urgent care centers, travel clinics, hospitals, or local public health clinics. Flu, COVID-19, RSV, shingles, pneumonia, hepatitis, Tdap, and travel vaccines may be easiest to confirm through the original vaccine location.
Check the same phone, email, app account, and store used when the vaccine was given.
Ask the pharmacy location for a vaccine administration history or immunization printout.
Check MyChart, hospital portals, clinic apps, and after-visit summaries for vaccine dates.
Ask HR or occupational health where workplace vaccine records were stored.
Check VA, TRICARE, base clinic, service medical records, and civilian Texas records separately.
Ask for vaccine names, exact dates, provider details, and travel documentation if required.
Out-of-State Records for New Texas Residents
If you moved to Texas from another state, ImmTrac2 may not automatically have every vaccine. Contact the immunization registry or provider in the state where the vaccine was administered, then bring the record to your Texas provider, school, college, employer, or local health department if it needs review.
National directory: CDC IIS contactsThis is common for families moving from Louisiana, Arkansas, Oklahoma, New Mexico, Colorado, California, Florida, Georgia, or another state. It is also common for college students, military families, traveling workers, and people with vaccines from multiple pharmacies.
Titer Tests When Texas Vaccine Records Are Lost
A titer is a blood test that may show immunity to certain diseases. Titers can help when older childhood records are lost, especially for healthcare jobs, nursing school, college clinical programs, immigration medical exams, and some employment requirements. The receiving office decides whether titers are accepted.
| Need | Titers may help with | Ask first |
|---|---|---|
| Healthcare job | MMR, varicella, hepatitis B. | Ask occupational health which lab result format it accepts. |
| Nursing or clinical school | MMR, varicella, hepatitis B. | Ask whether positive IgG titers replace vaccine dates. |
| Immigration medical exam | Civil surgeon-reviewed proof. | Ask the civil surgeon before ordering labs or repeating vaccines. |
| K-12 or child care | Limited situations only. | Follow Texas DSHS, school, provider, and local health department instructions. |
Official Texas Immunization Record Links
Use official sources first. This page is an independent guide and is not Texas DSHS, ImmTrac2, CDC, a school district, pharmacy, provider, employer, college, or local health department.
Main Texas DSHS immunization page with record request guidance.
Open DSHS immunizationsAuthorization to Release Official Immunization History from ImmTrac2.
Open F11-11406 PDFAdult consent, minor consent, withdrawal, release, newborn, and disaster forms.
Open forms pageOfficial DSHS program details, consent rules, retention, and benefits.
Open program pageRegistry portal for authorized users and approved organizations.
Open portalTexas school, child care, pre-K, K-12, and college immunization requirements.
Open school pageFind another state registry when vaccines were given outside Texas.
Open CDC contactsHelpful guidance for locating older paper immunization records.
Open old-record tipsRelated internal guide for Texas request steps and record formats.
Open related guideSource Check and Trust Note
This guide was built from Texas DSHS immunization guidance, ImmTrac2 program information, Texas DSHS public forms, the F11-11406 Authorization to Release Official Immunization History, ImmTrac2 security and authorized-access information, Texas school immunization requirements, CDC IIS contacts, and old-record recovery guidance. Record access, consent forms, adult retention rules, school requirements, provider reporting, contact details, and processing times can change. Always confirm final requirements with Texas DSHS, ImmTrac2, your provider, pharmacy, local health department, school, employer, college, licensing board, travel clinic, or civil surgeon.
Texas State Immunization Records FAQs
Start with the provider, pharmacy, school, college, child care office, local health department, or health service region most likely to have the record. For an official ImmTrac2 record, use Texas DSHS Form F11-11406.
Open F11-11406ImmTrac2 is the Texas Immunization Registry operated by Texas DSHS. It is a secure registry for immunization records that authorized users can access according to Texas rules and consent requirements.
DSHS ImmTrac2 program pageTexas does not work like some states with a general public instant-download dashboard for every resident. Public requests usually use the official DSHS release form, provider records, pharmacy records, school records, or local health department help.
F11-11406 is the Texas Immunization Registry Authorization to Release Official Immunization History. It authorizes DSHS to release an official immunization record from ImmTrac2 when a record is available.
The current DSHS page and form list official submission routes, including ImmTrac2 email, mail, and fax information. Always verify the latest DSHS instructions before sending private health information.
Texas DSHS immunizationsF11-13366 is the ImmTrac2 Adult Consent Form. Adults age 18 or older use it to consent to participation in the Texas Immunization Registry.
Open DSHS formsC-7 is the ImmTrac2 Minor Consent Form. It is used when a parent, legal guardian, or managing conservator consents for a child younger than 18.
Possible reasons include no consent, adult re-consent not completed, provider did not report the dose, the record is under different details, the vaccine was given outside Texas, or it exists only in provider, pharmacy, school, military, or paper files.
DSHS says a child registered in ImmTrac2 must sign an adult consent form when turning 18, and childhood records are held until the participant turns 26. If adult consent is not submitted by the 26th birthday, the records are deleted.
Authorized schools and child care facilities may access records according to ImmTrac2 rules when the student is enrolled and the record is available. Families should still ask the school what document format is accepted.
Texas DSHS school guidance says students may get records from private healthcare providers or local health departments, and official records from health authorities or schools may be accepted depending on the situation. Ask the school for its exact document requirements.
Texas school requirementsThey may show if the pharmacy reported the dose and the person was included and matched correctly. If a CVS, Walgreens, H-E-B, Walmart, Costco, or other pharmacy dose is missing, contact the exact pharmacy location.
Texas ImmTrac2 may not have vaccines given outside Texas unless they were later added by an authorized source. Use the immunization registry or provider in the state where the vaccine was administered.
CDC IIS contactsThe current DSHS release form lists 800-252-9152 for questions about the official immunization history release process. Verify current details on the latest DSHS page or PDF before relying on a phone number.
ImmTrac2 Customer Support helps with registry support and authorized user or organization access questions. DSHS-linked ImmTrac2 pages list 800-348-9158 and ImmTrac2@dshs.texas.gov for support.
Sometimes, depending on who is asking for proof. Titers may help for MMR, varicella, or hepatitis B in healthcare jobs or college programs, but the school, employer, civil surgeon, or program decides whether titers are accepted.
No. ImmunizationRecord.org is an independent informational guide. Use Texas DSHS, ImmTrac2, CDC, your provider, pharmacy, school, employer, college, local health department, or civil surgeon as the final authority.