Find the Right Florida Vaccine Record Without Using the Wrong Portal
Florida does not have one public login that works for every resident, parent and school record. Adults can request their own available Florida SHOTS history, while parents normally use a child’s healthcare provider or county health department for minor records and certified DH Form 680 documents.
The fastest route depends on the person’s age, where the vaccines were given, how quickly the record is needed and whether the receiving organization wants a general immunization history, DH Form 680, an exemption document or a separate school-entry physical.
Age 18+ and requesting only your own available Florida SHOTS history.
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Start with the child’s provider or county health department.
Ask specifically for Florida Certification of Immunization, DH Form 680.
Use local provider/county routes rather than relying only on the state request queue.
First identify which Florida vaccine document you need
“Vaccine record” is not one single document. Before calling an office, ask the school, employer, college, childcare center or other receiving organization exactly what it wants.
A broader vaccine history showing available vaccine names and administration dates.
Useful for: personal records, moving providers, many adult record requests, college or employer review.
Florida Department of Health authorization used for the direct adult Florida SHOTS record-request process.
Eligibility: age 18 or older requesting only your own record.
Florida Certification of Immunization used to document immunization requirements for schools, childcare facilities and family daycare homes.
Issued through: an appropriate Florida healthcare provider or county health department.
Florida Religious Exemption from Immunization.
Important: issued through a county health department rather than downloaded and self-certified by a parent.
A physical-examination requirement for students initially entering a Florida school.
Different from DH 680: completing one does not automatically complete the other.
A complete personal history can contain vaccination information beyond what appears on a school-specific certificate.
Keep this even after a child receives a valid DH Form 680.
Choose the route based on your deadline
Start locally when school registration, childcare, college clearance, employment, clinical placement, camp or another deadline is close.
- Ask your provider for a complete “Immunization History.”
- Ask the pharmacy for vaccines it administered.
- For Florida school or childcare, say “DH Form 680” explicitly.
- Use the county health department if the provider closed or cannot find the record.
- Ask the receiving organization whether an electronic copy is acceptable.
Adults age 18 or older may request only their own available immunization history directly through the state authorization form.
- Not for a child age 17 or younger.
- Not for another adult.
- A matching Florida SHOTS record is not guaranteed.
- The live portal currently warns of processing longer than 30 days.
- Do not submit another request if one was submitted within the prior 30 business days.
How to get Florida vaccine records step by step
Can Florida residents use the normal Florida SHOTS login?
The standard Florida SHOTS login is designed for enrolled organizations and authorized users. It asks for an organization login ID and professional user credentials.
- Do not try to create a provider login just to retrieve a personal record.
- Adults should use the patient record-request routes described on this page.
- Parents should use their child’s provider or county health department.
- For certified DH 680 retrieval, use the parent-access process provided by the child’s participating provider.
- Use the official organization login.
- Use your assigned credentials or approved single sign-on process.
- For account or password problems, contact your organization administrator or Florida SHOTS support.
- Do not use another worker’s credentials.
How the Florida SHOTS DH 3203 adult request works
Adult request fields, ID formats and matching information
Patient and former-identity details
Photo-ID upload preparation
| Portal item | Current requirement | Practical preparation |
|---|---|---|
| Primary photo ID | A photo identity document is required. | Capture the entire ID clearly without cropping important text or the photograph. |
| Accepted formats | JPG, JPEG, TIF, TIFF and PDF. | Convert unsupported phone-image formats such as HEIC before starting. |
| File-size limit | 2.5 MB. | Compress the file without making the ID unreadable. |
| Secondary ID | The form includes an optional secondary-ID section. | Keep another identity document available when an older record may be hard to match. |
What happens after Florida SHOTS receives the adult request?
How to obtain a child’s Florida vaccine record
How to retrieve a child’s certified DH Form 680 from home
Parents may be able to print an electronically certified DH Form 680 after the participating healthcare provider creates the form and provides the confidential retrieval information.
The Florida SHOTS patient identifier supplied with the parent retrieval instructions.
The confidential access code linked to the child’s electronically certified DH Form 680.
What makes a Florida DH Form 680 usable?
The Florida school-immunization guidelines require key identity, vaccine and certification information on the DH Form 680.
DH Form 680 Parts A, B and C
Used when the appropriate healthcare professional determines that applicable school immunization requirements have been met.
- The provider determines the appropriate certification.
- Parents should review all recorded vaccine dates for obvious errors.
- Do not edit the certificate yourself.
Used when a child has received immunizations that are medically indicated at the time and remains in the process of completing required immunizations.
- Requires an expiration date.
- The expiration date must be monitored carefully.
- The child should return to the provider before the form expires.
Used through the medical exemption process when an authorized physician documents a valid medical basis concerning one or more vaccines.
- Parents do not self-select Part C.
- The appropriate physician documents the medical basis.
- Part C may appear with Part A or Part B where appropriate.
If your child has DH 680 Part B, track the expiration date
A temporary medical exemption is not an open-ended school document.
DH Form 680 and the Florida school-entry physical are separate
Initial Florida school enrollment can involve both immunization documentation and a school-entry health examination. One should not be confused with the other.
| Need | Document / route | What the family should do |
|---|---|---|
| Immunization certification | DH Form 680. | Ask a Florida provider or county health department to review the written vaccine history and create the appropriate Florida certificate. |
| Initial Florida school physical | School-entry health examination; Florida recommends DH 3040 or qualifying comparable documentation. | Confirm the examination was completed within the required period and ask the school whether the document is acceptable. |
| Temporary medical exemption | DH Form 680 Part B. | Track the expiration date and return to the healthcare provider before expiration. |
| Permanent medical exemption | DH Form 680 Part C. | Use the authorized medical process; do not self-complete the exemption. |
| Religious exemption | DH Form 681. | Contact the county health department for the official process. |
| Out-of-state vaccine history | Prior state/provider immunization history reviewed for Florida documentation. | Bring written vaccine dates to a Florida healthcare provider or county health department. |
Florida transfer students can have different record timing
Florida’s school immunization guideline provides specific temporary record provisions for certain transfer and special situations.
An authorized school official may issue a temporary exemption for a qualifying interstate transfer while the proper immunization documentation is obtained.
The guideline also identifies certain intrastate transfers into a new county as eligible for temporary transfer documentation.
Military children are among the transfer categories identified in the Florida school guideline.
The school guideline identifies homeless children among the situations in which authorized school officials may use the temporary transfer provision.
Childcare transfer timing
The technical guideline separately states that children beginning attendance at a childcare facility or family daycare home, or changing facilities, may have up to 30 days to present proof of immunization status.
Virtual school and home education
Florida’s technical guidance says students participating in public or private school campus-based activities need age-appropriate immunization documentation on file. Florida Virtual School students are also addressed specifically in the state school-immunization guideline.
Florida DH 681 and medical exemption routes
Florida Health states that DH Form 681 is issued through a county health department for the applicable religious-exemption process.
Documented on DH Form 680 Part B through the appropriate healthcare-provider process and requires an expiration date.
Documented through DH Form 680 Part C when the applicable physician documents a valid medical basis.
When to use a Florida county health department
County health departments are an important fallback when the original provider is unavailable, a child needs Florida school documentation, outside records need review or a family needs the official DH 681 process.
Why Florida SHOTS may not show every vaccine
Older Florida records need extra searching
Florida SHOTS states that Florida birth records began being loaded into the system in January 2003 and that children born in Florida from that point were automatically added unless an opt-out applied. That does not mean every vaccination for every person is guaranteed to be present.
How to request a Florida vaccine-record correction
Start with the provider, pharmacy or organization that actually administered the vaccine. The source that can verify the original clinical event is normally the best place to investigate an incorrect or missing entry.
| Detail | Where to find it | Why it helps |
|---|---|---|
| Vaccine name | Provider portal, pharmacy history, vaccine card or visit summary. | Identifies which event should be present. |
| Administration date | Receipt, appointment history, claim or medical record. | Lets the office locate the exact encounter. |
| Administering location | Clinic, pharmacy, hospital, school event or employer record. | Shows which source should verify the dose. |
| Manufacturer / lot information | Detailed provider or pharmacy administration record. | Adds clinical verification when available. |
| Former identity | Old insurance card, portal profile or appointment confirmation. | May reveal a duplicate or mismatched patient profile. |
Where else to look for Florida vaccination records
| Source | What to check | What to request |
|---|---|---|
| Pharmacy | Exact store, online profile, family account, appointment email and old phone number. | Complete vaccine-administration history available through the pharmacy. |
| Closed medical practice | Successor office, health system, old voicemail and archived-record custodian. | Immunization history or the contact information for the current record holder. |
| Previous school | School health office, cumulative health record and registration files. | The immunization record previously accepted by the school. |
| College / university | Student health, compliance office, registrar or admissions health documents. | The immunization documentation previously submitted or held in the medical record. |
| Employer / occupational health | Healthcare, childcare, clinical-placement or occupational-health records. | A copy of previously verified vaccination documentation. |
| Military / VA | Service treatment records, military health systems and VA records. | The available service immunization history. |
| Another state | State immunization registry and original healthcare provider. | An official registry or provider-generated vaccination history. |
Related record guides
UF students or former students may have separate Health Compliance or Student Health record routes.
Search Georgia’s registry/provider route when vaccinations were administered across the state line.
Start with the vaccinating provider, pharmacy and jurisdiction instead of recreating a paper card.
How to convert out-of-state vaccine history into Florida school documentation
Before sending a Florida vaccine record to an employer or college
Ask whether the institution wants a state registry printout, provider record, its own health form or specific vaccine evidence.
Nursing, medical, allied-health and clinical programs may have institution-specific documentation requirements beyond a generic registry printout.
Ask occupational health which vaccine dates and proof formats it will accept before spending time obtaining the wrong document.
A general Florida SHOTS history may help locate vaccine dates, but immigration or international travel documentation can have separate official requirements.
Florida SHOTS contact details and correct routing
Monday–Friday, 8 a.m.–5 p.m. Eastern.
Florida SHOTS lists a noon–1 p.m. daily closure.
Best for support/routing questions rather than using ordinary email as a substitute for the secure record-request process.
| Problem | Best first route | Prepare first |
|---|---|---|
| Adult requesting own record | Provider first; DH 3203 for an eligible non-urgent direct request. | Current/former identity, photo ID, provider history and deadline. |
| Child record | Child’s provider or county health department. | Child identity, parent/guardian details, previous records and purpose. |
| Need DH Form 680 | Participating healthcare provider or county health department. | Complete written vaccine history and school deadline. |
| Duplicate patient records | Provider and Florida SHOTS Help Desk. | Former names, addresses, birth date and missing-provider information. |
| Parent PIN problem | Issuing provider first. | State IMM Id, Certification PIN, provider name and exact error message. |
| Religious exemption | County health department. | Ask the county for its current DH 681 procedure. |
| Professional login problem | Organization administrator / Florida SHOTS Help Desk. | Organization, login ID/user details and exact error. |
| Patient record request | Official patient record request/help route. | Do not contact individual field trainers for personal record retrieval. |
4052 Bald Cypress Way, Bin A-11
Tallahassee, FL 32399-1719
Florida vaccine-record recovery worksheet
Before submitting your Florida immunization record
Florida vaccine-record glossary
- Florida SHOTS
- Florida’s statewide immunization information system used by participating healthcare providers and other authorized organizations.
- DH 3203
- Authorization to Disclose Confidential Information used for the direct adult Florida SHOTS record-request process.
- DH Form 680
- Florida Certification of Immunization used for school, childcare and family daycare immunization documentation.
- DH Form 681
- Florida Religious Exemption from Immunization form issued through a county health department.
- DH 3040
- Florida’s recommended School Entry Health Exam form. The school-entry physical requirement is separate from DH Form 680.
- State IMM Id
- Florida SHOTS patient identifier used with a provider-issued Certification PIN for parent retrieval of an electronically certified DH Form 680.
- Certification PIN
- Confidential code linked to an electronically certified child DH Form 680.
- Immunization History
- A broader vaccine record containing available vaccine names and administration dates and not necessarily the same document as DH Form 680.
- Opt-out
- A Florida SHOTS status under which the applicable record is not accessible through the registry.
- County health department
- A local Florida Department of Health office that may assist with immunization histories, school forms, records and exemption processes.
Florida vaccine records FAQs
How do I get my vaccine records in Florida?
Start with the healthcare provider, pharmacy or county health department most likely to hold the history. Adults age 18 or older can also use the direct Florida SHOTS DH 3203 request for their own available record when the request is not time-sensitive.
Can I log into Florida SHOTS as a regular resident?
The normal Florida SHOTS login is an organization/professional login. Patients and parents should use the public record-request routes, provider/county-health routes or child DH Form 680 retrieval process instead.
How long does the Florida SHOTS adult request currently take?
The official DH 3203 request portal currently warns that high-volume requests are taking longer than 30 days. It advises urgent users to contact their healthcare provider or local county health department.
Can I use the adult record-request portal for my child?
No. Florida SHOTS says records for minors age 17 and younger are not available through that direct adult request portal. Contact the child’s healthcare provider or local county health department.
What file formats can I upload with the adult Florida SHOTS request?
The current portal accepts JPG, JPEG, TIF, TIFF and PDF files and lists a 2.5 MB file-size limit for uploaded identification.
How can I print my child’s certified DH Form 680?
Ask the participating provider for the child’s State IMM Id and Certification PIN after the provider creates the electronically certified DH Form 680. Use those confidential details through the official Florida SHOTS parent retrieval page.
Is DH Form 680 the same as the Florida school-entry physical?
No. DH Form 680 documents the immunization requirement. The school-entry health examination is a separate Florida school-entry requirement.
Do transfer students get 30 days to obtain Florida immunization documents?
Florida’s school immunization guideline allows authorized school officials to issue temporary exemptions of up to 30 days for specified transfer situations. The guideline also says there is no general grace period for school entry except for transfer students covered by those provisions.
Where do I get Florida DH Form 681?
DH Form 681 is the Florida Religious Exemption from Immunization form. Florida Health directs families to a county health department for the official religious-exemption process.
Why is my Florida vaccine record incomplete?
Possible causes include an opt-out, former name, demographic error, duplicate patient profiles, provider reporting problems, vaccinations administered outside Florida, a closed provider or older paper-only history.
Independent information guide — not a medical office or government registry
ImmunizationRecord.org is an independent informational website. It is not Florida SHOTS, the Florida Department of Health, a county health department, medical office, pharmacy, hospital, school, college, employer, military records office or government registry.
We cannot search, access, certify, change or release your immunization record. Do not send this website your photo ID, Social Security number, birth certificate, medical-record password, State IMM Id, Certification PIN or complete vaccine record.
This guide does not provide medical advice and does not determine whether you or your child should receive, repeat, delay or avoid a vaccine. It also does not determine school compliance, medical or religious exemption eligibility, employment clearance, college clearance, immigration requirements or travel requirements. Confirm final requirements with the appropriate official agency, healthcare professional or receiving organization.