Get the Right Montana Immunization Record Without Looking for a Portal That Does Not Exist
Montana uses imMTrax, a confidential and voluntary opt-in Immunization Information System. Montana does not currently provide a public resident portal that lets you simply sign in and instantly download an imMTrax PDF or QR code.
Start with your healthcare provider or local/Tribal health department. If they cannot provide the record, use Montana’s signed imMTrax Authorization to Release form. This guide explains every route, including consent problems, children, missing doses, school and child-care forms, former residents and older records.
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Voluntary opt-in; consent is required.
Release form says allow 3 business days.
Mail or fax — not email or QR code.
Can you get Montana immunization records online?
You can find Montana’s instructions and release form online, and you can send the properly completed request form to the state by its accepted submission methods. However, Montana DPHHS currently says it cannot produce the requested state record as an electronic file or QR code and cannot email the finished immunization record.
- Read official imMTrax record instructions.
- Download the Authorization to Release form.
- Email a properly signed copy of that request form to the Montana Immunization Program.
- Find county and Tribal health contacts online.
- No public patient imMTrax login.
- No instant resident PDF-download portal.
- No state-generated record QR code.
- No completed imMTrax record sent by email.
Which Montana record route should you use?
This is Montana DPHHS’s recommended first route. Your healthcare organization may hold both its own clinical vaccine history and access to an available imMTrax record.
Use this route first when the record is needed quickly.
Use the state Authorization to Release when your healthcare provider or local/Tribal health department cannot provide the record, or you cannot access those organizations.
The current form says to allow three business days for processing.
Ask what document the receiving organization actually needs. A Complete Immunization Report, School Certificate HES-101S and Child Care Certificate HES-101CC are not automatically interchangeable.
What imMTrax is — and what it is not
imMTrax is Montana’s Immunization Information System. It electronically preserves immunization information from participating Montana healthcare providers and can incorporate qualifying historical documentation such as parental shot cards.
An accessible imMTrax history can bring together reported information from multiple participating Montana vaccination sources.
Montana has a voluntary inclusion or opt-in policy. Patient consent is required for participation.
Older, out-of-state, pharmacy, school, military or nonreported doses may be absent even when a patient profile exists.
imMTrax consent can determine whether providers can see the record
Montana’s current consent guidance says consent must be obtained for an individual’s information to be accessible to authorized imMTrax users.
Montana’s March 2026 FAQ says a separate consent form is not required simply to look up an already accessible record because consent has already been given.
Montana says consent must be obtained and updated before an authorized imMTrax user can access the record.
Current consent rules worth knowing
How to recover Montana immunization records step by step
Ask for the imMTrax Complete Immunization Report
Montana’s current provider quick-reference guide recommends printing the Complete Immunization Report for general immunization-record requests.
If the provider cannot locate the right patient
How to complete the Montana imMTrax Authorization to Release form
Section I — Patient information
Section II — Where the official record should be sent
Enter the person or organization that should receive the record and its complete street/city/state/ZIP mailing address.
Enter the person or organization receiving the record and verify the fax number carefully before submission.
Section III — Requestor information
Reasons shown on the current form
Your own recordkeeping.
Record sharing for appropriate healthcare.
Child-care documentation.
Work-related proof.
Education record needs.
Specific record needs listed on the form.
Where to submit the signed form
| Method | Destination | Important detail |
|---|---|---|
| Email request form | hhsphsiis@mt.gov | You may send the signed request form here; the resulting record itself will not be emailed. |
| Fax request form | 406-444-2920 | Keep your fax confirmation. |
| Mail request form |
Montana DPHHS Immunization Program P.O. Box 202951 Helena, MT 59620-2951 |
Keep a copy of the signed form before mailing. |
Who can receive a Montana imMTrax record?
Montana provider record-release guidance says the requestor must be the child’s parent or legal guardian.
The adult normally requests the record on their own behalf. Another person needs appropriate legal authority, such as guardianship or power of attorney.
Four different Montana record outcomes
An available imMTrax history was located and released under the authorization.
Montana could not locate a matching imMTrax patient record.
A broader patient record may exist, but the particular requested information was not found.
A patient profile exists in the system but does not contain reported vaccine administrations.
If the patient record is not found
Have an old shot card that is missing from imMTrax?
Montana DPHHS currently tells people who have an immunization record or shot card they want included in imMTrax to submit a copy to their local health department or a participating provider for entry into imMTrax.
How to correct an imMTrax vaccine entry
Contact the organization that administered the vaccination first. That source can compare imMTrax with its original clinical documentation.
How to get a child’s Montana immunization record
Montana School Certificate of Immunization HES-101S
Montana currently lists HES-101S, revised August 2023, as the School Certificate of Immunization for pre-kindergarten through grade 12.
- DTaP / Td / Tdap
- Hib when applicable
- MMR
- Polio
- Varicella
- Tdap booster is required prior to seventh-grade entry.
- Hib is required only for applicable children age five and younger.
Related current Montana school forms
School Certificate of Immunization, revised 08/2023.
Preschool/K–12 Conditional Attendance Form, currently listed as 07/2021.
Medical Exemption Form.
Religious Exemption Form for schools, revised 11/2024.
History of Varicella Disease documentation.
Montana Child Care Certificate HES-101CC
Montana uses a separate Child Care Certificate of Immunization, HES-101CC, currently revised August 2023.
- DTaP / Td / Tdap
- Hib
- Hepatitis B
- MMR
- Pneumococcal conjugate vaccine
- Polio
- Varicella
Montana’s current June 2025 child-care requirement chart changes minimum dose requirements as a child gets older. Do not use one fixed dose count for every child.
Current child-care age checkpoints
| Age checkpoint | Examples of requirements that increase | Important note |
|---|---|---|
| By 3 months | First doses of DTaP, hepatitis B, Hib, polio and PCV are listed. | Use the current chart for exact validity. |
| By 5–7 months | Additional DTaP, hepatitis B, Hib, polio and PCV doses are required according to age and product. | Hib counts can vary by vaccine type. |
| By 16–19 months | Requirements expand to include age-appropriate MMR and varicella plus additional series doses. | First MMR and varicella doses must meet the current age/timing rules. |
| By 6 years | Current chart lists completed age-appropriate DTaP, hepatitis B, polio, MMR and varicella requirements. | Specific DTaP/polio doses have fourth-birthday timing rules. |
| Older child-care attendee | A child age seven or older who has not completed DTaP requirements may need Tdap/Td doses to become current. | Use the current official chart and provider assessment. |
Montana medical, religious and conditional-attendance documentation
Use the current medical-exemption process when a valid medical reason applies. The certification form says appropriate medical documentation must be on file.
Montana currently lists a school-specific HES-113 revised November 2024.
Montana now separately lists a child-care HES-113 revised August 2025.
Conditional attendance
Montana also publishes HES-103 for qualifying preschool/K–12 conditional-attendance situations. A missing record is not automatically the same thing as qualifying for conditional attendance.
Varicella documentation
Montana lists DPHHS-115 for History of Varicella Disease. Ask the school, child-care program and healthcare professional which supporting documentation is needed for the student’s actual situation.
College and university immunization proof
Montana’s current child-care and school resource page still includes a separate post-secondary section and lists the HES 103-C conditional-attendance form for applicable post-secondary situations.
Ask exactly which immunization documentation, vaccine dates, laboratory evidence or institutional form the school requires.
Use the Complete Immunization Report, old school records, provider records and other states as necessary rather than assuming the college will retrieve imMTrax for you.
How to recover older Montana vaccination records
Because imMTrax is voluntary and historical reporting varies, an older adult or former resident can have genuine vaccination history that is incomplete in the registry.
Recover vaccines given at CVS, Walgreens, Walmart or another pharmacy
Vaccines given outside Montana may require a separate request
Montana imMTrax is not a nationwide lifetime record database. Contact the healthcare provider, pharmacy or immunization registry in the jurisdiction where each vaccination was administered.
Bring complete prior-state documentation to a Montana provider or local health department.
Request your existing imMTrax information and retain it for the new provider or school.
Build one personal packet from each relevant registry, provider and pharmacy source.
Choose the recovery route based on how quickly you need proof
- Call the provider.
- Call local/Tribal public health.
- Contact the pharmacy in parallel.
- Ask the recipient what temporary documentation it accepts.
- Use provider/public-health routes first.
- Submit the signed state release form immediately if needed.
- The state form currently says allow 3 business days for processing.
- Check schools and colleges.
- Contact old providers.
- Check consent and duplicate profiles.
- Search other states.
County and Tribal health departments can help with imMTrax
Montana maintains an official directory of local public-health and Tribal health contacts.
- The record is needed urgently.
- You need a child’s record.
- Consent status is unclear.
- A provider has closed.
- You need school or child-care documentation.
- You want an old shot card considered for imMTrax entry.
- Current legal name.
- Previous legal names.
- Date of birth.
- Provider and pharmacy history.
- Approximate vaccine dates.
- Exact reason and deadline.
Montana release-request checklist
Use these primary sources
Before using the record for school, work or another deadline
Montana immunization-record glossary
- imMTrax
- Montana’s confidential Immunization Information System.
- Opt-in
- Montana’s policy requiring documented patient or parent/guardian consent for imMTrax participation and accessibility.
- IIS
- Immunization Information System, the general term for a jurisdiction-based electronic vaccine registry.
- Complete Immunization Report
- The imMTrax report Montana recommends providers use for general immunization-record requests.
- Authorization to Release
- The Montana form used to request release of an available imMTrax immunization record.
- Historical immunization
- A vaccination entered from acceptable prior documentation rather than entered as a dose administered by the current facility.
- HES-101S
- Montana School Certificate of Immunization for pre-K through grade 12.
- HES-101CC
- Montana Child Care Certificate of Immunization.
- HES-103
- Montana Preschool/K–12 Conditional Attendance Form.
- HES-113
- Montana religious-exemption form; current school and child-care versions are listed separately.
Montana immunization records FAQs
How do I get Montana immunization records online in 2026?
Montana does not currently offer a public resident imMTrax download portal. Start with your healthcare provider or local/Tribal health department. If they cannot provide the record, download and submit Montana’s imMTrax Authorization to Release Immunization Records.
Can Montana send my imMTrax record by email?
No. Montana’s current release form says the resulting immunization record cannot be emailed. You may email the properly signed request form to the state, but the released record is sent by mail or fax.
Can I get a Montana vaccine-record QR code?
Montana DPHHS currently says it is unable to produce requested imMTrax records in an electronic format or QR code.
How long does Montana take to process an imMTrax release request?
The current state Authorization to Release form says to allow three business days for processing. That is processing guidance rather than a guarantee of final mail or fax delivery.
Can I electronically sign the Montana record-release form?
No. The current form states that electronic or electronically generated signatures are not accepted.
Why can’t my provider see my imMTrax record?
Possible causes include missing or withdrawn consent, incorrect or former names, duplicate patient records or a vaccination history that was never reported to imMTrax. Montana’s current consent FAQ says an inaccessible record requires consent to be obtained or updated.
Can I add an old vaccination card to imMTrax?
Montana DPHHS says people who have a shot card or other immunization record they want included in imMTrax can submit a copy to their local health department or a participating provider for appropriate entry.
Is the Montana school certificate my complete immunization record?
No. Montana’s provider guidance recommends the Complete Immunization Report for general record requests. The School Form is intended specifically for school entry and does not contain every type of imMTrax information.
Does Montana use the same religious-exemption form for school and child care?
Montana currently lists separate HES-113 versions: a school religious-exemption form revised November 2024 and a child-care religious-exemption form revised August 2025. Use the form required by the receiving program.
Can a former Montana resident still request an imMTrax record?
Yes, when an applicable record exists and the requestor is authorized to receive it. The current state release form specifically includes a field indicating that the patient is no longer a Montana resident.