Find, Print or Recover Your Wisconsin WIR Record
Wisconsin residents can use the Wisconsin Immunization Registry, or WIR, to search available vaccination history. Parents and legal guardians can also search available records for their children.
This guide shows what information WIR asks for, how to print an available record, what to do when no match appears, how to correct missing vaccines, how locked records work, and which Wisconsin school and child-care forms matter.
Wisconsin Immunization Registry (WIR).
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Available for your record and eligible child records.
SSN, Medicaid ID or health care member ID.
Wisconsin form F-02487.
Which Wisconsin immunization-record route fits your problem?
Use public WIR access when you have the record owner’s first name, last name, date of birth and one accepted identifier.
- Social Security number.
- Medicaid identification number.
- Health care member identification number.
Use your healthcare provider, pharmacy, local health department, Tribal health center or WIR Help Desk when you do not have a usable identifier or the public search cannot match the record.
The Wisconsin Immunization Registry Record Release Authorization can unlock WIR information or authorize information to be sent to you or a named third party.
WIR public access is not the professional provider login
- Use Public Immunization Record Access.
- No healthcare-organization account is normally needed.
- Use the information belonging to the person whose record is needed.
- For a child’s record, use the child’s matching information.
- An available record can be displayed and printed.
- Professional WIR access uses organizational credentials.
- Do not try to create a provider account for personal access.
- Do not use someone else’s professional credentials.
- Return to Public Immunization Record Access for consumer lookup.
How to get Wisconsin immunization records online
Exactly what should you enter?
| Field | Use | Avoid |
|---|---|---|
| First name | Legal first name stored in the person’s registry record. | Nickname or shortened version unless that was actually reported. |
| Last name | Current or former surname most likely stored in WIR. | Ignoring a maiden name, legal-name change or hyphen. |
| Date of birth | MM/DD/YYYY. | Reversing month and day or entering a two-digit year. |
| Social Security number | SSN of the person whose record is being searched. | Using the parent’s SSN for a child. |
| Medicaid ID | Medicaid identifier belonging to the record owner. | Another household member’s number. |
| Health care member ID | Member ID belonging to the record owner. | Insurance group number, employer group number or payer name. |
What information can appear on the public WIR result?
WIR public-access help describes demographic information, vaccination information and registry forecasting on the display screen. Verify the identity first.
| Field | Meaning | User check |
|---|---|---|
| Client name | Name connected with the displayed WIR record. | Confirm it is the correct person. |
| Date of birth | DOB associated with the record. | Confirm it matches the person’s documents. |
| Vaccine group | The reported vaccine category. | Compare with provider/pharmacy history. |
| Date administered | Date the reported vaccine was given. | Compare against receipts, cards or medical records. |
| Series | Where a reported dose falls within a series. | Do not use this field alone to decide compliance. |
| Comments / reactions | Information recorded by an authorized WIR user. | Ask a healthcare professional about clinical notes. |
| Vaccines recommended | Registry forecasting information. | Do not treat this independent guide as medical interpretation. |
What if you do not have an accepted WIR identifier?
Ask the clinic to review both its medical record and available WIR information.
Ask for an administration history for vaccines given by that pharmacy or chain.
Ask whether staff can help locate or troubleshoot the WIR record.
Use the appropriate Tribal health contact when that route applies.
Ask whether the institution already holds a verified immunization record.
Wisconsin DHS also directs people who cannot locate a record or lack the needed search information to the release authorization route.
Why WIR may say no matching record was found
Use this order before repeatedly resubmitting
How to investigate an incomplete WIR vaccine history
Start with the organization that administered the vaccination. The goal is to verify the original clinical record before attempting to change registry information.
Why a vaccine in the school file may not appear in public WIR
WIR public-access documentation explains that information entered by a school can have FERPA-related visibility restrictions.
Ask whether the school entered the vaccination into WIR and whether the applicable record-sharing permission is in place.
Ask the school and WIR support whether the issue involves FERPA-sharing status rather than an absent clinical record.
Was the WIR record previously opted out or locked?
Wisconsin has a separate WIR Opt-out Request, F-05102. The form says that opting out locks the person’s demographic and immunization information so it is unavailable to WIR users and to the individual.
- Locks the WIR demographic information.
- Locks the WIR immunization information.
- Prevents normal WIR-user access.
- Prevents the individual from accessing that locked WIR information.
- Does not prevent the person from receiving vaccines.
F-05102 states that a person can elect to opt back in by completing F-02487.
If an ordinary public search fails and you know the record was previously opted out, tell the WIR Help Desk that history before troubleshooting identifiers repeatedly.
How to use Wisconsin WIR Form F-02487
F-02487 authorizes unlocking WIR client information and can authorize the information to be sent to the requester or another person or organization.
Prepare the client information
Prepare the recipient information
Delivery choices on the current form
The form warns that ordinary email is not encrypted and may not be secure.
Use a complete and verified recipient address.
Verify the receiving fax before sending sensitive information.
The form includes an option for the recipient to access information through WIR online when appropriate.
Reasons listed on the form
For an appropriate healthcare recipient needing the immunization history.
Verify the exact school or child-care destination before submitting.
Name the employer or organization clearly and confirm what it requires.
| Method | Destination | Before sending |
|---|---|---|
|
Wisconsin Department of Health Services WIR Help Desk 201 E. Washington Ave., Room G100 Madison, WI 53703 |
Keep a copy and note the mailing date. | |
| dhswirhelp@wisconsin.gov | Review the form’s unencrypted-email warning. | |
| Fax | 608-267-9493 | Keep confirmation that all pages transmitted. |
| Help Desk | 608-266-9691 | Call first if you are unsure whether F-02487 is necessary. |
Possible F-02487 search results
The WIR search located information that could be released under the authorization.
No matching WIR record was located from the information provided.
A client record exists but does not contain reported immunization information.
Using WIR for Wisconsin school enrollment
A printed WIR record can provide vaccine dates, but a Wisconsin school may also need the Student Immunization Record, F-04020L, and must apply the current school-law requirements.
Important timing distinction on F-04020L
The current F-04020L instructs the parent to complete and return the form to school within 30 days after admission.
The same form says state law requires written evidence of immunization within 30 school days after admission.
2026–27 record checks that commonly matter
| Situation | Current record point | User action |
|---|---|---|
| Entering seventh grade | Wisconsin requires the applicable Tdap and MenACWY documentation. | Check the student’s WIR/provider history before school registration. |
| Entering 12th grade | An eligible MenACWY booster is required; a second dose is not required when the first MenACWY dose was given at age 16 or older. | Ask the school to identify the exact missing entry rather than assuming another meningococcal product qualifies. |
| MenB appears on record | MenB-only products do not satisfy the Wisconsin MenACWY school requirement. | Have the school or provider review the vaccine product. |
| Flu or COVID record absent | Wisconsin DHS currently says seasonal flu and COVID-19 vaccination are not school-law requirements. | Do not confuse an organization’s separate policy with Wisconsin’s minimum school-law requirement. |
If the student has started but not finished required doses
Varicella and laboratory evidence
The current student form includes a provider-signed section for a reliable history of varicella disease.
F-04020L includes a titer section for specified diseases and instructs families to provide laboratory reports when qualifying laboratory evidence is used.
What the current school form says about waivers
Wisconsin school law allows proof of required vaccines or a properly filed waiver. The current student form contains three waiver categories.
Used when the student should not receive specified immunizations for health reasons. The form requires a physician signature for the health-waiver section.
The current form contains a religious-reasons option to be completed and signed as part of the school record process.
The current Wisconsin form also contains a personal-conviction option.
Wisconsin Child Care Immunization Record F-44192
Child-care documentation is not identical to the school form. Wisconsin DHS publishes F-44192 specifically for child-care immunization records.
F-44192 states that children in child-care centers must present evidence of required immunization within 30 school days, described on the form as six calendar weeks, after admission.
The form instructs families to contact the child’s doctor or local public health department to obtain the records.
The form contains an in-process option when at least the first dose of each applicable required vaccine has been received and later required doses still need to be completed.
The current form instructs the parent to notify the center in writing as additional required doses are received.
Child-care waiver categories
F-44192 requires the physician’s signature for the health-reasons waiver.
The current form includes a religious-reasons waiver option.
The current form includes a personal-conviction waiver option.
What to do when the record is needed quickly
- Run public WIR immediately.
- Contact provider and pharmacy at the same time.
- Ask the receiving office exactly what alternative proof it accepts.
- Do not wait for one route to fail before starting another.
- Resolve name/identifier mismatches.
- Call WIR Help Desk.
- Use F-02487 when a locked record needs unlocking.
- Collect evidence for missing doses.
- Contact older providers.
- Check pharmacies and previous schools.
- Search other state registries.
- Ask the receiving organization to review your documentation early.
How to rebuild a vaccine history that WIR does not fully show
Related record guides
WIR public access and forms are available in multiple languages
Wisconsin DHS currently links public record searches in English, Spanish and Hmong.
The current DHS form collection includes translated release forms such as Chinese (Simplified), Hindi, Hmong, Somali and Spanish.
Who should you contact when WIR does not work?
| Problem | Best starting contact | Prepare first |
|---|---|---|
| Public WIR error |
WIR Help Desk 608-266-9691 |
Exact error, legal/former name, DOB and identifier type. |
| General WIR email question | dhswirhelp@dhs.wisconsin.gov | Describe the issue without unnecessary sensitive identifiers. |
| Missing vaccine | Administering provider, pharmacy or local health department. | Vaccine, date, provider and written evidence. |
| Locked / opted-out record | WIR Help Desk + F-02487. | Client identity and history of the prior opt-out/lock. |
| School record | School nurse/registrar and local health department when needed. | WIR printout, F-04020L and exact missing requirement. |
| Child-care record | Child-care program and local health department. | WIR record and F-44192 when requested. |
| Milwaukee record help |
Milwaukee Immunization Program 414-286-8034 |
Name, DOB and provider/vaccination history. |
Final record accuracy and privacy checklist
Wisconsin WIR glossary
- WIR
- Wisconsin Immunization Registry, Wisconsin’s electronic immunization information system.
- IIS
- Immunization Information System, the general term for a state or jurisdiction vaccine registry.
- Public Immunization Record Access
- The consumer-facing WIR search used to locate an available record without professional organization credentials.
- F-02487
- Wisconsin Immunization Registry Record Release Authorization used for unlocking and authorized record release.
- F-05102
- Wisconsin Immunization Registry Opt-out Request used to lock a person’s WIR information from access.
- F-04020L
- Wisconsin Student Immunization Record used in the school documentation process.
- F-44192
- Wisconsin Child Care Immunization Record.
- FERPA
- Federal education-record privacy law that can affect sharing and visibility of certain school-entered information.
- MenACWY
- A meningococcal vaccine category relevant to current Wisconsin school requirements for specified grades.
- Registry forecasting
- WIR-generated information about vaccine series or timing; it is not individualized medical advice from this website.
Wisconsin immunization records FAQs
How do I get my Wisconsin immunization record online?
Use WIR Public Immunization Record Access. Enter the record owner’s first name, last name, date of birth and one accepted identifier: Social Security number, Medicaid ID or health care member ID. If WIR finds the record, review it and use Print when needed.
Do I need a WIR provider account?
No provider account is normally needed for the public consumer search. Professional WIR credentials are separate from Public Immunization Record Access.
Can I search my child’s WIR record?
Wisconsin DHS says parents and legal guardians can search available records for their children. Use the child’s identity information and an accepted identifier belonging to the child.
Why does WIR say no matching record was found?
Possible reasons include mistyped information, no record in WIR, a missing identifier, incorrect demographic information, duplicate records or a locked record. Ask the provider or WIR Help Desk when rechecking the fields does not solve the problem.
What is F-02487?
F-02487 is the Wisconsin Immunization Registry Record Release Authorization. It can authorize WIR information to be released and is also used when previously locked information needs to be unlocked.
What happens if someone previously opted out of WIR?
Wisconsin’s F-05102 says opting out locks the person’s WIR demographic and immunization information from WIR users and from the individual. The same form says a person can opt back in by completing F-02487.
How long does a WIR unlock take?
The current F-02487 states that WIR information will be unlocked within five business days after the signed authorization is received. This is specifically an unlock timeline, not a universal turnaround for every record request.
Can a printed WIR record be used for school or work?
Wisconsin DHS says printed WIR records may be used as vaccine proof for child care, summer camp, school, university or work. The receiving organization may also require its own form or other documentation.
What Wisconsin form is used for school versus child care?
F-04020L is the Student Immunization Record used for Wisconsin school documentation. F-44192 is the Child Care Immunization Record. Ask the receiving program which form it requires.
What if my vaccines were given outside Wisconsin?
Contact the provider, pharmacy or immunization registry in the state where each vaccination was administered. Then keep that verified documentation with your Wisconsin record and ask an authorized Wisconsin provider or public-health source about reconciliation when needed.