Use the Right California Record Route
California immunization records may be available online through the official Digital Vaccine Record portal. A successful request depends on matching the name, birth date, mobile number or email that a healthcare provider reported to California’s immunization systems.
This guide shows exactly what to enter, how to request each family member separately, what to do when no record appears, how providers correct doses and which documents California schools use.
California Digital Vaccine Record portal.
💉 Immunization Record Tools
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California Immunization Registry, called CAIR.
Submit a separate request for each person.
Blue Card, CDPH 286 or approved equivalent.
Choose the California record that matches your task
Use the official portal for available CAIR vaccine names, administration dates and future recommendations.
Confirm first: a college or employer may also require its own form, provider signature or laboratory report.
The parent supplies a valid personal or digital record. School or pre-kindergarten staff transfer verified dates to the Blue Card or approved electronic equivalent.
Use My DVR Assistant for name, phone, email or access problems. Contact the vaccinating provider for a missing or incorrect clinical dose.
Records from Alpine, Amador, Calaveras, Mariposa, Merced, San Joaquin, Stanislaus or Tuolumne counties may also require Healthy Futures assistance.
How to get California immunization records online
Which identity and contact details should you try?
Request each child or family member separately
California instructs parents and guardians to make a separate request for every person whose record is linked to a shared mobile phone number or email address.
What a California Digital Vaccine Record can contain
| Record detail | Why it matters | What to check |
|---|---|---|
| Name and date of birth | Confirms the record belongs to the correct person. | Spelling, surname, suffix and date accuracy. |
| Vaccine received | Shows which vaccine category or product was documented. | Confirm every vaccine required by the receiving office appears. |
| Administration date | Schools, employers and clinicians often require complete dates. | Look for month, day and year for each dose. |
| Future recommendations | The record may show future vaccine recommendations based on available data. | Do not treat a registry recommendation as a substitute for professional medical advice. |
| COVID-specific proof | A COVID-only record may be available when the broader history is incomplete. | Do not submit COVID-only proof when a full routine history is required. |
No California record found or the history is incomplete?
Use this recovery order
When to use My DVR Assistant
- No matching Digital Vaccine Record.
- Incorrect name or date of birth.
- Incorrect mobile number or email.
- Access to an unavailable contact method.
- Possible duplicate or identity-matching problem.
- Exact portal error.
- Current and former names.
- Date of birth.
- Current and former contact information.
- Vaccinating provider or pharmacy.
- Requested verification documents.
How to correct clinical information in CAIR
| Detail | Where to find it | Why it helps |
|---|---|---|
| Vaccine name | Provider portal, pharmacy record, vaccination card or visit summary. | Identifies the clinical entry that should appear. |
| Administration date | Receipt, appointment confirmation, claim or clinical chart. | Lets the office find the exact encounter. |
| Administering location | Clinic, pharmacy, health system, employer or public-health site. | Shows which organization should verify the dose. |
| Manufacturer or lot number | Detailed administration record. | Strengthens verification when available. |
| Identity used at the visit | Insurance record, receipt, portal or appointment email. | May reveal a duplicate or mismatched registry profile. |
Adding documented vaccinations from another source
A California provider can review written historical records and may be able to enter verified doses into CAIR or the appropriate regional registry. Bring the complete source document rather than a typed list created from memory.
Special record help for eight California counties
Healthy Futures, also called RIDE, holds immunization records associated with providers in the following counties:
Use when a record is associated with one of the eight regional counties.
Ask for secure submission instructions before sending personal health documents.
Who completes the California Blue Card?
Parents and guardians provide the child’s personal or digital immunization record. School, preschool or childcare staff review the source and complete CDPH 286, the Blue Card, or an approved electronic equivalent.
A provider record, Digital Vaccine Record, prior-school record or other valid source showing the child’s identity and vaccine dates.
Pupil identity, dose dates, exemptions, review status, follow-up dates and the date requirements are met.
CAIR and the School and Child Care Roster Lookup can support authorized staff reviewing enrollment requirements.
Identification fields on CDPH 286
Vaccine and status fields
California school record steps for TK through grade 12
| Entry situation | Current record guide | What the family should do |
|---|---|---|
| New or transfer TK/K–12 admission | The current guide lists polio, DTaP/Tdap, hepatitis B, MMR and varicella documentation, with age and dose exceptions. | Give the school a complete record showing every available dose date. |
| Grade 7–12 admission | At least one pertussis-containing dose on or after the seventh birthday is part of the current documentation rule. | Ask the school which exact dose or date is missing. |
| Advancement to seventh grade | The current guide requires one qualifying Tdap dose. | Confirm that the submitted record displays the qualifying administration date. |
| Student is catching up | Conditional admission may apply when required series have started and no later dose is currently due. | Keep all future appointments and submit every new dose by the school’s follow-up date. |
| Temporary medical exemption | The school records the exemption and its expiration or follow-up date. | Provide the current official exemption documentation and monitor its end date. |
Conditional-admission follow-up
What happens when the prior school record is missing?
| Situation | Official record rule | What to do now |
|---|---|---|
| Transfer within California | The former school must transfer the pupil record no later than 10 school days after the new school requests it. | Ask the new school when it sent the request and whether the Blue Card or equivalent arrived. |
| Transfer from another U.S. school | The new school may admit the student for up to 30 school days while waiting for the record. | Confirm the local deadline because the school controls the actual enrollment process. |
| Record still absent after the transfer period | The student may be excluded until the parent or guardian supplies required documentation. | Use the DVR, provider, pharmacy and former-school routes at the same time. |
| Foster student | The school enrolls the student immediately even when ordinary records are unavailable. | Ask the educational liaison to begin the required two-business-day record process. |
| Prior Blue Card exists | The new school may use the prior Blue Card when it is complete and available. | Keep a personal provider or DVR copy in case the school file is delayed. |
How to rebuild an incomplete California vaccine history
| Situation | Check first | Ask for |
|---|---|---|
| Recent pharmacy vaccination | Pharmacy account and the exact administering location. | Detailed vaccine history and registry-reporting status. |
| Current healthcare system | Patient portal and medical-record department. | A complete immunization history rather than one visit summary. |
| Closed or retired provider | Successor practice, hospital owner or medical-record custodian. | The location where archived charts were transferred. |
| Childhood records | Parents, family files, former pediatrician and previous school. | Any official source showing complete vaccine dates. |
| College or healthcare employment | Student health, occupational health, former employer and provider. | The exact form or evidence required by the program. |
| Military or federal vaccines | Military medical records, TRICARE, VA or federal provider. | A complete official service or federal immunization history. |
How to recover and add out-of-state records
Locking or unlocking record sharing
A patient, parent or guardian can ask to limit sharing of a CAIR record with non-clinical authorized users. Locking does not erase the record, and the person’s own medical provider and public-health authorities may retain permitted access.
- Use the official online lock request.
- Enter the patient identity and address.
- Identify the healthcare provider.
- Select self or parent relationship.
- Complete the electronic signature.
- Use the official unlock request.
- Confirm the record owner.
- Provide the healthcare provider information.
- Complete the electronic confirmation.
- Keep a copy of the request.
When to contact a local immunization program
- A county clinic administered the vaccine.
- The former provider has closed.
- A school deadline is close.
- Older records are unavailable online.
- You need local school-record guidance.
- Legal and former names.
- Date of birth.
- Current and former contact information.
- Provider and pharmacy names.
- Approximate vaccination dates.
- The exact document requested.
Who should you contact for California record help?
| Problem | Best first contact | Prepare before contacting |
|---|---|---|
| No DVR match | My DVR Assistant. | Exact error, legal and former names, birth date, phone, email and provider. |
| Wrong name or contact information | My DVR Assistant, then CAIR Help Desk if unresolved. | Assistant ticket information and a concise description. |
| Missing or incorrect vaccine dose | Administering provider, pharmacy or clinic. | Vaccine name, approximate date, location and source evidence. |
| Healthy Futures county record | Provider or Healthy Futures at 209-468-2292. | County, provider, legal name, birth date and approximate dates. |
| School Blue Card | School nurse, registrar, provider or local immunization program. | DVR, provider record, previous-school record and deadline. |
| Lock or unlock request | Official CAIR privacy form and healthcare provider. | Patient identity, address, provider and electronic signature. |
Current hours: Monday–Thursday, 9 a.m.–4 p.m.; Friday, 10 a.m.–4 p.m.
Use for CAIR assistance after following the relevant DVR or provider route.
888-436-8320
Use only when an official form or CAIR staff member directs you to fax documents.
Use for the eight Healthy Futures/RIDE counties.
Records split across states or record types
Use the California DVR first, then the vaccinating pharmacy or provider when a COVID dose is missing.
Use Oregon’s ALERT IIS and public record routes for doses administered north of the state line.
Use the CIIS Public Portal and Colorado correction route for vaccines administered there.
Final accuracy and privacy checklist
California immunization records FAQs
How do I get California immunization records online?
Use California’s official Digital Vaccine Record portal. Enter the record owner’s name and date of birth, choose a mobile number or email connected with the vaccination record, create a four-digit PIN and open the secure link when a matching record is found.
Can I request my child’s California immunization record?
A parent or guardian can request an available child’s record through the Digital Vaccine Record portal. Use the child’s exact identity details and the parent phone number or email likely reported by the child’s healthcare provider.
Can I request several family records with one phone number?
Yes, but California instructs parents and guardians to submit a separate Digital Vaccine Record request for every family member whose record is associated with the shared phone number or email address.
Why does the California portal say no record was found?
The name, birth date, phone number or email may not match the registry. The record may also use a former surname, be divided between duplicate profiles, contain unreported doses, be locked or include vaccines administered outside California.
How do I fix missing or incorrect doses in CAIR?
Contact the healthcare provider, clinic or pharmacy that administered or documented the vaccine. The provider must verify and submit missing or corrected clinical doses; the CAIR Help Desk cannot add vaccine doses.
What is My DVR Assistant used for?
My DVR Assistant is used for Digital Vaccine Record access problems, incorrect personal or contact information and similar registry-matching issues. It is not the route for adding an unreported clinical dose.
What is the California Blue Card?
The Blue Card, also called CDPH 286 or the California School Immunization Record, is completed by school or pre-kindergarten staff using verified vaccine dates from a parent, prior school, provider record or immunization registry.
Can a California Digital Vaccine Record be used for school?
California identifies the Digital Vaccine Record as official proof that can be used for school or childcare entry. The school still reviews the dates, determines compliance and completes its Blue Card or approved electronic equivalent.
What if I received vaccines in a Healthy Futures county?
Healthy Futures/RIDE serves Alpine, Amador, Calaveras, Mariposa, Merced, San Joaquin, Stanislaus and Tuolumne counties. If the Digital Vaccine Record is incomplete, contact the provider or Healthy Futures at 209-468-2292.
What if my vaccinations were administered outside California?
Request the records from the registry, provider, pharmacy, school, military system or foreign clinic where the vaccines were administered. A California provider may be able to enter verified historical doses into the appropriate registry.