Use the Correct Texas Record Route the First Time
Most Texas residents cannot create a personal ImmTrac2 account and instantly download a lifetime record. The registry portal is designed for authorized organizations, while public record requests use providers, pharmacies, schools, local health departments or the signed Texas DSHS release form.
This guide explains exactly which form to use, what to enter, where to send it, how adult consent protects childhood records, and what to do when the returned history is missing or empty.
ImmTrac2, operated by Texas DSHS.
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F11-11406, current direct PDF revised 05/2026.
No universal personal ImmTrac2 dashboard.
Re-consent after 18 and before age 26.
Which Texas form or record source do you need?
Use this first when you know who administered or previously collected the vaccine dates. A portal printout or existing school file may arrive faster than a statewide registry search.
Use this when you need Texas DSHS to search ImmTrac2 and release the available official history to you or another named recipient.
This form grants consent to register a child younger than 18. It does not request a released copy of an existing record.
This form grants adult consent for ImmTrac2 participation. It is especially important for people who were registered as children and are now between 18 and 25.
How to get Texas immunization records without unnecessary delay
Why residents should not use the authorized ImmTrac2 login
The ImmTrac2 portal is a confidential registry application for approved healthcare, school, child-care, public-health and other authorized users. It is not a public people-search service.
- Ask a provider or pharmacy.
- Ask a school or local health department.
- Use F11-11406 for an official release.
- Do not request organization credentials.
- Works for an approved organization.
- Uses assigned credentials and training.
- Accesses records only for permitted purposes.
- Follows Texas privacy and disclosure rules.
Complete Form F11-11406 correctly
The direct official PDF currently displays stock number F11-11406 and revision date 05/2026. It contains the English authorization on page one and Spanish authorization on page two.
Enter the client whose record is being requested
Tell DSHS exactly where to send the result
Complete the requestor section in its entirety
Select this when an adult is requesting their own official record.
Select this when requesting the available record of a minor child.
Select this when the requester has legal guardianship of the child.
Select this when the requester is the child’s managing conservator.
Where to send the Texas record request
Texas DSHS directs members of the public to complete the release form and submit it by the current official email, fax or mail route. A local health department may also help with record requests.
Attach the completed and signed form. Avoid including additional sensitive details in the email body.
512-776-7790
Keep the successful transmission confirmation with your copy of the request.
Use the MC 1946 record-request address printed on the current release form.
Ask a local health department whether it can search, print, correct or route an ImmTrac2 request.
Immunization Section
Texas Immunization Registry – MC 1946
P.O. Box 149347
Austin, TX 78714-9347
Safe email-submission checklist
What the returned ImmTrac2 result means
| Result | Meaning | Next action |
|---|---|---|
| Record Released | DSHS located an available ImmTrac2 history and released it through the selected delivery route. | Check the identity, vaccine names and complete administration dates immediately. |
| Record Not Found | DSHS could not locate a matching registry client using the information supplied. | Check former names, consent history, birth date, providers, pharmacies, schools and other states. |
| Record Found, but No Immunizations Reported | A matching client profile exists, but no vaccine entries are available in that profile. | Contact administering providers and ask whether consent and ImmTrac2 reporting were completed. |
Protect childhood records before the 26th birthday
Texas requires a participant registered as a child to grant adult consent after turning 18. DSHS holds the childhood history until age 26 and says it is deleted when adult consent is not received by the 26th birthday.
| Age or situation | What to do | Why it matters |
|---|---|---|
| Recently turned 18 | Complete F11-13366 through a registered provider, local health department or current DSHS enrollment route. | Minor consent does not automatically become adult consent. |
| Age 18–25 | Confirm adult consent and request a personal copy now. | This is the record-retention window before age 26. |
| Approaching age 26 | Contact a registered provider or ImmTrac2 immediately. | Childhood registry information may be deleted after the deadline. |
| Age 26 or older | Request an ImmTrac2 search while checking schools, providers, pharmacies and paper records. | The childhood registry history may no longer be available. |
Fields on Adult Consent Form F11-13366
Request an existing child record or register a child
Use F11-11406 and select Parent, Legal Guardian or Managing Conservator for a child.
Use C-7 through a registered provider, local health department or approved DSHS route.
Fields on Minor Consent Form C-7
Why a Texas record may not be found
Use this recovery order
How to correct a missing or incorrect vaccine entry
The administering provider or pharmacy is normally the strongest correction source because it can verify the clinical administration and check whether the dose was reported under the correct client.
| Detail | Where to find it | Why it helps |
|---|---|---|
| Vaccine name | Patient portal, pharmacy history, receipt or paper card. | Identifies the missing product or vaccine group. |
| Administration date | Appointment record, claim, bill or visit summary. | Helps locate the original encounter. |
| Administering location | Clinic, pharmacy, school event, employer or military facility. | Shows which organization should verify the dose. |
| Manufacturer and lot number | Detailed provider or pharmacy administration record. | Supports precise clinical verification when available. |
| Identity used at the visit | Insurance claim, pharmacy profile or appointment confirmation. | May reveal a duplicate or mismatched client. |
| Consent status | Provider or ImmTrac2 participation history. | Explains why a clinical dose may not appear in the ordinary registry history. |
Turn the record into acceptable Texas documentation
The receiving school or facility decides whether it needs an official registry history, a provider-validated record, an electronic health record, a previous-school record or its own form.
What the 2026–2027 child-care guidance accepts
| Record type | What it must show | Practical action |
|---|---|---|
| Personal immunization record | Validation by a physician or public-health professional through a signature, initials or stamp. | Ask the provider to validate the complete record before submission. |
| Electronic health record | Clinic contact information, provider signature or stamp, vaccine name and complete month/day/year date. | Do not submit a cropped portal screenshot missing the provider or date. |
| Health-authority record | Official record generated by a state or local health authority. | Use the complete ImmTrac2 release or official local-health record. |
| Previous-school record | Official record received from school officials, including an out-of-state school. | Ask the former school to send the record directly when possible. |
| Serologic evidence | Qualifying evidence for only the diseases allowed by current rules. | Confirm acceptance before paying for laboratory testing. |
| Varicella disease history | A written statement containing the required disease-history information. | Use the current school or child-care instructions rather than an informal verbal report. |
Use the child’s exact age for child-care requirements
The 2026–2027 chart changes the minimum dose count at age checkpoints including three, five, seven, 16, 19, 25 and 43 months. Do not use a sibling’s older form or a previous-year summary.
K–12 and college proof
Use complete vaccine dates and ask the school which grade-level doses or provisional-enrollment documents are missing.
Many entering students need a dose or booster within the five-year period before enrollment and at least 10 days before the semester begins.
Program rules can require additional vaccines, laboratory evidence or direct-patient-contact documentation.
What to do when proof is needed quickly
Find the source most likely to hold the missing record
| Where it was administered | Best first contact | What to request |
|---|---|---|
| Private clinic or hospital | The administering healthcare system. | Complete immunization history and ImmTrac2 reporting review. |
| Retail pharmacy | The exact chain, store or patient account. | Vaccine administration history and demographic details used. |
| City, county or regional clinic | The public-health office that provided the vaccination. | Available clinic record, ImmTrac2 search or correction help. |
| Former school or college | School nurse, registrar or student-health office. | The immunization record already on file. |
| Closed provider | Successor practice, parent hospital or medical-record custodian. | The transfer location and immunization-history release process. |
| Another state or country | That jurisdiction’s registry, provider, pharmacy or former school. | An official, complete record showing vaccine names and dates. |
Which Texas contact handles the problem?
Use for registry, consent and record-request routing.
This number appears on current release and consent forms.
512-776-7790
Use the number printed on current ImmTrac2 forms and guidance.
Contact the administering provider, pharmacy or local health department.
Prepare the vaccine name, date, location and supporting evidence.
Final Texas accuracy and privacy checklist
Texas immunization records FAQs
How do I request Texas immunization records?
Start with the provider, pharmacy, school or local health department that may already hold the record. To request an official ImmTrac2 history, complete Texas DSHS Form F11-11406 and submit it using the current official email, fax or mail instructions.
Can Texas residents log directly into ImmTrac2?
The main ImmTrac2 portal is for authorized organizations and users. Residents normally use a provider, pharmacy, school, local health department or the official record-release form.
Which form requests an official ImmTrac2 record?
Use Form F11-11406, Authorization to Release Official Immunization History. The adult and minor consent forms authorize registry participation and are not substitutes for the release form.
Can I email my Texas immunization record request?
Texas DSHS directs members of the public to complete the release form and send it to ImmTrac2@dshs.texas.gov. Fax and mail routes are also listed in current official guidance.
Does the Texas release form require photo identification?
The current F11-11406 form does not instruct every applicant to attach photo identification. Complete every required field and follow any additional secure verification request sent by Texas DSHS.
Can a parent request a child’s Texas immunization record?
A parent, legal guardian or managing conservator may request a child’s available ImmTrac2 history by selecting the correct relationship, completing the requestor section and signing Form F11-11406.
What happens to ImmTrac2 records after a child turns 18?
A participant registered as a child must provide adult consent after turning 18. Texas holds the childhood record until age 26 and says the record is deleted when adult consent is not submitted by the 26th birthday.
Why does my Texas request say record found but no immunizations reported?
ImmTrac2 found a matching client profile but no vaccine entries were available in that profile. Check providers, pharmacies, schools, local health departments and other state registries.
How do I correct a missing vaccine in ImmTrac2?
Contact the provider or pharmacy that administered the vaccine. Ask staff to verify the administration details, patient demographics, consent status and whether the dose was successfully reported to ImmTrac2.
What Texas immunization record can a school accept?
Texas accepts appropriately validated provider or public-health records, qualifying electronic health records, official records generated by a health authority and official records received from school officials, including records from another state.